Back Office Executive Assistant

Executive Assistant

Company: Halomax Lighting Solutions Pvt Ltd
Location: Chattarpur, New Delhi

About Us

Halomax Lighting Solutions Pvt Ltd is a leading lighting solutions company specializing in LED downlighters, profile lights, cove lights, track lights, decorative lights, and outdoor lights. We work closely with architects, interior designers, builders, and homeowners to deliver complete lighting solutions.

Job Overview

We are looking for a highly organized, street-smart, and proactive Executive Assistant who can support management in planning, coordination, follow-ups, communication, and problem-solving. The ideal candidate should be capable of handling multiple tasks simultaneously while maintaining complete control over daily activities and priorities.

Key Responsibilities

Planning & Organization

• Prepare and manage daily schedules, calendars, meetings, and to-do lists for the Manager and self.

• Ensure all important tasks, meetings, follow-ups, and deadlines are planned and tracked.

• Maintain clarity on daily, weekly, and monthly priorities.

Communication & Coordination

• Coordinate with clients, architects, interior designers, vendors, courier agencies, and internal teams.

• Communicate professionally through phone calls, WhatsApp, emails, and Zoom meetings.

• Ensure all communication is clear, concise, professional, and solution-oriented.

Follow-ups & Execution

• Take strong follow-ups with factory teams, courier partners, vendors, and internal departments.

• Ensure commitments made to clients are fulfilled on time.

• Proactively identify delays, bottlenecks, and issues and escalate them before they become problems.

Problem Solving & People Management

• Handle day-to-day operational issues and provide practical solutions.

• Coordinate between departments to resolve mistakes, delays, and execution challenges.

• Ensure smooth workflow and timely completion of assigned tasks.

Reporting & Documentation

• Maintain records using Excel and Google Sheets.

• Track pending tasks, project updates, dispatch status, follow-ups, and action items.

• Prepare reports and updates for management whenever required.

Desired Skills & Qualities

• Strong planning and organizational skills.

• Excellent follow-up and coordination abilities.

• Smart, confident, persuasive, and professional personality.

• Strong communication skills in Hindi and basic English.

• Good negotiation and people-handling skills.

• Ability to work under pressure and manage multiple priorities.

• Strong ownership, accountability, and execution mindset.

• Good posture, body language, and professional presence.

Software Skills Required

• Microsoft Excel

• Google Sheets

• Google Calendar

• To-Do / Task Management Apps

• Email & Zoom Meeting Platforms

Additional Preference

• Candidates having their own bike and valid driving license will be preferred.

• Candidates living near Chattarpur / South Delhi will be given preference.

What We Expect

We are looking for someone who takes ownership, stays organized, communicates confidently, solves problems proactively, and ensures that work gets completed without constant supervision.

Apply Now

📧 Email: hr@halomaxlighting.co.in

📞 Contact: +91-8178251736

🌐 Website: https://halomax.co.in

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.