Executive Assistant

 Responsible for daily updates from all the departments.

 Administrative Support: Manage the MD’s calendar, Schedule appointments, Coordinate

meetings and handle travel arrangements.

 You will be travelling along with Managing Director or independently as per the demand

of the work.

 Prepare agendas for the day, participate in morning & evening meeting team meetings.

 Share the details of meeting with the management through minutes of meeting everyday before 11AM & 6.30 PM.

 Handle incoming and outgoing communications, including emails, phone calls, correspondence, on behalf of the MD.

 Maintain an organized filing system and ensure documents are properly managed.

 Confidentiality and discretion: Maintain a high level of confidential in handling sensitive information and documents.

 Exercise discretion when dealing with confidential matters, such as strategic plans, financial information, or personnel matters.

 Research and analysis : Conduct research and provide summaries, reports, or briefing to MD on various topics, including industries trends, competitors, business opportunities, and potential risks.

 Assist in gathering data and preparing materials for strategic planning, board meeting, and presentations.

 Project Coordination: Assist the MD in managing and coordinating various project and initiatives.

 Monitor project progress, follow on deadlines, and provide regular updates to the MD.

 Responsible for MIS reports for all departments.

 SPOC for any projects undertaken

 Conduct Management Review Meeting as and when required.

 Responsible for internal audits

 Coordination for external audits

 Meeting with all HOD & concerned departments

 Responsible for closing the gaps identified in Audits

 Collaborate with other team members or departments to ensure timely completion of project.

 Prioritization and time management: Proactively manage the MD’s schedule and prioritize task to optimize productivity and ensure deadliness are met.

 Anticipate need and potential conflicts, making adjustment as required.

 Special Assignments: Undertake special assignments or ad-hoc project as directed by the MD.

 This may involve conducting research, preparing reports, coordinating events, or supporting other senior executive.

 Assist the Managing Director in day-to-day official work.

 Prepare strategies for overall improvement of the organization, atleast 1 every month.

 Identify current and future customer requirements by establishing rapport with potential and existing clients.

 Co-ordinate with customers and act as per the need and urgency.

 All administrator related work

 Handle all official work like telephone bills, electricity bills.

 Co-ordinate with all sales & marketing staff & Dealers.

 Mailing, maintaining confidential files.

 Provided important information to management received by email & phone calls.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 3 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹30000 - ₹40000 per month that depends on your interview. It's a Full Time job in Ludhiana.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., GREY REAL ESTATES PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at GREY REAL ESTATES PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:30 सुबह - 06:30 शाम timing.