Executive Assistant

Executive Assistant to the CMD 🌟

We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to provide comprehensive administrative and secretarial support directly to our Chairman and Managing Director (CMD). The ideal candidate must possess exceptional administrative skills, maintain the highest level of confidentiality, and be fluent in both Kannada and English (reading, writing, and speaking).

Key Responsibilities 📝

Executive Support

• Manage the CMD's complex calendar, scheduling meetings, appointments, and conferences, ensuring all stakeholders are well-informed.

• Act as the primary gatekeeper for the CMD, screening and prioritizing incoming calls, emails, and visitors.

• Coordinate and arrange comprehensive travel itineraries (domestic and international), including flights, accommodations, transportation, and visa documentation.

• Prepare and edit correspondence, communications, presentations, and other documents, often dealing with sensitive and confidential information.

• Conduct research, compile data, and prepare reports/memos for internal and external communication.

Administrative & Office Management

• Organize and maintain the CMD's office and filing system (both physical and electronic).

• Manage and reconcile expense reports and invoices, ensuring timely submission and adherence to budget.

• Plan, organize, and execute corporate meetings, board meetings, and off-site events, including minute-taking and distribution of materials.

• Liaise with internal staff at all levels and external clients, partners, and stakeholders with professionalism and diplomacy.

• Oversee general administrative tasks for the executive office, ensuring smooth daily operations.

Linguistic & Communication

• Fluently handle both written and verbal communication in Kannada and English with internal teams, local authorities, and business partners.

• Assist in translating documents and communication between English and Kannada as required.

Required Qualifications and Skills 🧠

• Education: Bachelor's degree in Business Administration, Secretarial Science, or a related field.

• Experience: Minimum of 2-7 years of experience as an Executive Assistant, Personal Assistant, or Secretary supporting a C-level executive (CMD, CEO, COO, etc.).

• Language Proficiency (Mandatory): Native or professional working proficiency in both Kannada and English (reading, writing, and speaking is a must).

• Technical Skills: Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management software.

• Core Competencies:

• Exceptional organizational and time-management skills.

• Impeccable attention to detail and accuracy.

• Demonstrated high level of professionalism and discretion in handling confidential information.

• Ability to work independently, prioritize tasks, and manage multiple projects under pressure.

• Strong interpersonal and communication skills.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6 years of experience.