Executive Assistant

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director. The ideal candidate will act as a key link between management, internal teams, and external stakeholders, ensuring smooth day-to-day operations and effective coordination.

Key Responsibilities

• Act as the primary point of contact among executives, employees, clients, and external partners

• Manage and maintain MD’s calendar, appointments, and meetings

• Coordinate and arrange meetings, including logistics and follow-ups

• Handle personal and official tasks related to the Managing Director

• Maintain records, trackers, and documentation (daily/weekly/monthly)

• Prepare reports, presentations, and business documents

• Record and prepare Minutes of Meetings (MoM) for various discussions

• Track team tasks, goals, and ensure timely follow-ups

• Manage travel arrangements (air/train/hotel/visa bookings)

• Maintain proper filing systems (physical and digital)

• Coordinate with internal teams and external partners for updates and queries

• Monitor renewal schedules (insurance, internet, etc.) and ensure timely payments

Skills & Competencies

• Strong analytical and problem-solving skills

• Excellent organizational and time management abilities

• Effective communication and interpersonal skills

• High attention to detail and accuracy

• Ability to multitask and prioritize work under pressure

• Proactive approach with strong ownership mindset

• Good negotiation and decision-making skills

• Strong drafting and documentation skills

• Ability to build relationships across teams

Technical & Knowledge Requirements

• Proficiency in MS Office (Excel, Word, PowerPoint)

• Familiarity with Microsoft tools (Outlook, Teams, OneDrive, To-Do)

• Working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar)

• Experience with virtual meeting platforms (Zoom, Google Meet)

• Basic IT troubleshooting (email configuration, printer setup, file sharing)

• Knowledge of travel planning and booking tools

• Strong email drafting and communication skills

• Basic understanding of digital tools and LinkedIn usage

Desired Traits

• Positive and energetic attitude

• Self-motivated and confident personality

• Strong sense of ownership and accountability

• Ability to remain calm under pressure

• Persistent, reliable, and integrity-driven

• Eagerness to learn and grow

• Strong listening skills and attention to detail

What We Offer

• Opportunity to work closely with senior leadership

• Dynamic and growth-oriented work environment

• Exposure to multiple business functions

• Career growth and skill development opportunities

Objective of the Role

To support the Managing Director in operational efficiency, ensure seamless coordination across functions, and contribute to the organization’s growth through effective planning, execution, and communication.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.