Back Office Executive Assistant

Executive Assistant Job Description

Job Title: Executive Assistant

Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior executives. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the executive's daily operations run efficiently.

Key Responsibilities:

• Manage executive calendars, appointments, and travel arrangements.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Screen and manage emails, phone calls, and correspondence on behalf of the executive.

• Prepare reports, presentations, and business documents.

• Coordinate with internal teams, clients, and external stakeholders.

• Maintain confidential records and sensitive information with discretion.

• Track projects, deadlines, and priorities to ensure timely completion.

• Organize events, conferences, and executive visits as required.

• Handle expense reports, reimbursements, and basic administrative tasks.

• Support the executive with special projects and other assigned responsibilities.

Qualifications:

• Bachelor's degree in Business Administration or a related field (preferred).

• 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Ability to multitask and prioritize effectively in a fast-paced environment.

• High level of professionalism, integrity, and confidentiality.

Key Skills:

• Calendar and schedule management

• Communication and interpersonal skills

• Problem-solving and decision-making

• Attention to detail

• Time management

• Project coordination

• Confidentiality and discretion

• Adaptability and flexibility

Benefits:

• Competitive salary

• Health and wellness benefits

• Paid leave

• Professional development opportunities

• Performance-based incentives (where applicable)

Work Location: [Office ]

Employment Type: Full-time

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.