Back Office Executive Assistant

Executive Assistant – Job Description

Job Title: Executive Assistant
Location: [Neta Ji Subhash Place Delhi-110034]
Employment Type: Full-Time

Job Summary

We are looking for a highly organized, professional, and proactive Executive Assistant to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining confidential information, and ensuring the smooth functioning of day-to-day executive activities.

Key Responsibilities

• Manage and maintain the Executive's calendar, appointments, meetings, and schedules.

• Coordinate internal and external meetings and prepare meeting agendas.

• Handle emails, phone calls, correspondence, and follow-ups on behalf of senior management.

• Prepare reports, presentations, documents, and other business correspondence.

• Maintain confidential files, documents, and sensitive company information.

• Coordinate travel arrangements, including flight bookings, hotel reservations, and travel schedules.

• Take meeting minutes and follow up on assigned action items.

• Communicate and coordinate with different departments, clients, vendors, and stakeholders.

• Assist in planning and organizing business meetings, events, and conferences.

• Track important tasks, deadlines, and commitments of the Executive.

• Perform general administrative and office management duties as required.

• Handle multiple tasks efficiently while maintaining professionalism and confidentiality.

Required Skills & Qualifications

• Graduate in any discipline.

• Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant.

• Excellent verbal and written communication skills.

• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.

• Good organizational and time-management skills.

• Ability to manage multiple tasks and work under pressure.

• Strong coordination and follow-up skills.

• Professional attitude and presentable personality.

• Ability to maintain confidentiality and handle sensitive information.

• Good interpersonal and problem-solving skills.

Preferred Experience

Experience: 2–5 years in Executive Assistant / Personal Assistant / Administrative Support roles.

Salary

Salary will be based on the candidate's experience, skills, and interview performance.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.