Executive Assistant

Location: Matunga, Mumbai
 Company: Studio5 India
 Reporting To: CEO – Dinesh Gada
 Experience Required: 2–5 years supporting senior leadership

ROLE SUMMARY

This is a high-efficiency coordination and operations support role — not a clerical or basic admin position.

As the Executive Assistant, you will work closely with the CEO to manage workflow, communication, schedules, follow-ups, and documentation. Your responsibility is to bring order, structure, and discipline to daily operations, ensuring the CEO remains focused on strategic and creative priorities.

You must be organized, proactive, reliable, and capable of managing multiple tasks with speed and clarity.

KEY RESPONSIBILITIES

Priority, Time & Calendar Management

●     Manage and optimize the CEO’s daily and weekly schedule.

●     Coordinate meetings, travel, calls, and planning with zero conflicts.

●     Prepare agendas, notes, and briefing documents before every meeting.


Task, Coordination & Follow-Up Management

●     Convert discussions and voice notes into clear task trackers.

●     Maintain disciplined follow-ups with teams and clients.

●     Update trackers for projects, business development, operations, and daily tasks.

3. Communication Management

●     Handle internal & external communication — email, WhatsApp, calls.

●     Communicate professionally with clients, vendors, and teams.

●     Prepare structured meeting minutes and circulate action points.

4. Documentation & System Support

●     Maintain organized digital files, folders, and SOP documents.

●     Support in creating and updating trackers, dashboards, and workflows.

●     Ensure documentation accuracy and ease of access.

5. Reporting & Daily Updates

●     Share daily evening status: completed / pending / follow-ups.

●     Weekly summary report every Saturday (tasks, meetings, priorities).

●     Proactively highlight delays or bottlenecks.

6. Special Coordination Tasks

●     Support research, events, planning, and reviews.

●    Assist in high-priority coordination tasks for projects and operations.

KEY RESULT AREAS (KRAs)

Focus Area     -

Outcome

Time & Coordination-

Smooth, conflict-free CEO schedule

Task Completion-

90%+ tasks closed on time

Documentation-

Trackers & files updated daily

Communication-

Clear and fast information movement

Reporting Discipline-

Daily & weekly updates shared without follow-up

KEY SKILLS & ATTRIBUTES

●     Excellent written & spoken communication

●     Highly organized, detail-oriented, and disciplined

●     Proactive and fast execution

●     High ownership & accountability

●     Discreet, confidential, and professional

●     Strong command of Google Sheets, Docs, Drive & MS Office

●     Calm under pressure and solution-focused

PREFERRED / ADDITIONAL SKILLS (Highly Valuable for EA)

These skills are not mandatory, but add strong advantage:

●     Knowledge of basic documentation formats, letter drafting, and professional email writing

●     Understanding of business operations, design/architecture studio workflow, or project coordination

●     Ability to make PowerPoint presentations (PPT)

●     Familiarity with CRM tools, task management apps (Notion, Asana, Trello)

●     Basic understanding of MIS, dashboards, or reporting formats

●     Experience handling client coordination

●     Ability to manage small events, reviews, and office logistics

●     Fast learner with strong judgement and maturity

REQUIREMENTS

●     Minimum 2 years experience as an EA or coordination role

●     Strong English communication

●     Ability to manage multiple tasks independently

●     Stable and consistent work history

●     Professional behavior and confidentiality

WHAT THIS ROLE IS NOT

●     Not a personal assistant role

●     Not a data-entry or basic admin job

●     Not suited for freshers

GROWTH OPPORTUNITY

●     Direct exposure to leadership functioning

●     Opportunity to grow into Executive Business Partner or Operations Lead

●     Hands-on learning of systems, workflows, and high-level coordination

TO APPLY

Send your CV + a 1-minute voice note answering:
 “Why are you the right fit for the Executive Assistant role at Studio5 India?”

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 2 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be All Education levels and above with 6 months - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹25000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., Des Vu Studio Llp.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 2 Executive Assistant at Des Vu Studio Llp
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:45 AM - 06:30 PM timing.