Back Office Executive Assistant

Job Overview

We are looking for a well-organized and proactive Executive Assistant (EA) to provide administrative and coordination support to senior management. The candidate will be responsible for managing meetings, preparing Minutes of Meeting (MOM) , maintaining records, coordinating with internal and external stakeholders, and ensuring timely follow-up on important tasks.

Key Responsibilities

• Manage and maintain the executive's calendar, meetings, appointments, and schedules .

• Coordinate internal and external meetings with different departments and stakeholders.

• Attend meetings and prepare accurate Minutes of Meeting (MOM) , including key discussions, decisions, and action points.

• Record meetings where required and maintain proper meeting documentation.

• Circulate MOMs and ensure timely follow-up on action items with respective team members.

• Coordinate with various departments to collect updates and ensure tasks are completed within timelines.

• Prepare and maintain reports, presentations, meeting notes, correspondence, and other documents.

• Handle emails, calls, and official communication on behalf of the executive as required.

• Maintain confidential information, documents, and records with discretion.

• Schedule appointments, interviews, calls, and business meetings.

• Coordinate travel arrangements, meetings, events, and other administrative requirements when required.

• Support management in day-to-day business coordination and administrative activities .

• Track important deadlines, commitments, and pending tasks and provide timely reminders.

• Assist in preparing PowerPoint presentations, Excel reports, and management updates .

• Act as a communication bridge between senior management and internal/external stakeholders.

Address - Unit Number 504, 5th Floor, Adani Miracle Mile , Golf Course Extension Road, Sector 60, Gurugram, Haryana

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6+ years Experience.