Executive Assistant

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director (MD) in daily operations and strategic initiatives. The ideal candidate will be responsible for managing the MD’s calendar, coordinating meetings, preparing agendas, handling communication, and ensuring seamless administrative support while maintaining a high level of confidentiality and professionalism.

Key Responsibilities:

• Calendar Management: Maintain and manage the MD’s schedule, including organizing and prioritizing appointments, meetings, and travel plans.

• Meeting Coordination: Schedule, organize, and coordinate internal and external meetings, including preparing necessary materials and ensuring follow-up on action items.

• Agenda Preparation: Prepare and share the MD’s daily and weekly agenda to ensure effective time management and task prioritization.

• Follow-ups: Follow up with employees, vendors, suppliers, and other stakeholders as directed by the MD to ensure timely responses and updates.

• Communication Support: Assist in drafting, formatting, and proofreading emails, documents, and basic reports.

• Reminders & Updates: Provide timely reminders and updates to the MD regarding meetings, deadlines, and other critical tasks.

• Administrative Support: Handle day-to-day administrative responsibilities such as filing, document handling, travel arrangements, expense tracking, and office coordination.

• Confidentiality: Maintain strict confidentiality in handling sensitive information and ensure smooth communication flow between the MD and other departments/stakeholders.

Qualifications:

• Bachelor’s degree

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital calendar tools.

• Excellent communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• High degree of discretion, integrity, and professionalism.

Key Competencies:

• Time Management

• Attention to Detail

• Problem-Solving

• Initiative and Proactiveness

• Team Collaboration

• Adaptability and Flexibility

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 1 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹15000 - ₹30000 per month that depends on your interview. It's a Full Time job in Noida.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., CALLIDA ELECTRICALS PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 2 Executive Assistant at CALLIDA ELECTRICALS PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:00 AM - 07:00 PM timing.