Back Office Executive Assistant

Job Title: Executive Assistant (EA)

Job Summary:
The Executive Assistant provides high-level administrative and operational support to senior executives. This role involves managing calendars, coordinating meetings, handling confidential information, organizing travel, preparing reports, and ensuring smooth day-to-day executive operations. The EA acts as a trusted liaison between the executive and internal/external stakeholders. (Indeed)

Key Responsibilities:

• Manage executive calendars, appointments, and meetings.

• Coordinate domestic and international travel arrangements.

• Prepare presentations, reports, meeting agendas, and minutes.

• Screen and prioritize emails, phone calls, and correspondence.

• Maintain confidential documents and sensitive information.

• Track action items and follow up on key deliverables.

• Coordinate with internal teams, clients, and external partners.

• Organize events, board meetings, and leadership meetings.

• Assist with expense reports, invoices, and administrative tasks.

• Support special projects as assigned by the executive. (Indeed)

Required Qualifications:

• Bachelor's degree in Business Administration or a related field (preferred).

• 2-4 years of experience as an Executive Assistant or Administrative Assistant.

• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and collaboration tools.

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• High level of discretion and professionalism.

• Ability to multitask and work under pressure.
  
  Only Karnataka and Female candidate Preferred

Key Skills:

• Calendar management

• Travel coordination

• Communication and stakeholder management

• Documentation and presentation preparation

• Problem-solving

• Attention to detail

• Confidentiality and integrity

• Project coordination

Preferred Skills:

• Experience supporting C-suite executives.

• Knowledge of ERP/CRM tools.

• vendor management.

• Data analysis and reporting.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.