Executive Assistant

Job Description   

Position: Executive Assistant​

Location: Annam.AI – Centre of Excellence in AI for Agriculture, IIT Ropar, Punjab​

Employment Type: Full-Time | On-site 

About Annam.AI   

Annam.AI, established at the Centre of Excellence in AI for Agriculture, IIT 

Ropar, is a leading initiative focused on developing innovative Artificial Intelligence 

(AI) and Machine Learning (ML) solutions for the agricultural sector. Our mission is to 

enhance productivity, sustainability, and profitability in farming through cutting-edge 

research and technology deployment. 

Role Summary   

The Executive Assistant will provide high-level administrative and operational 

support to the leadership team. This role demands excellent organizational skills, 

strong communication abilities, and the capacity to handle sensitive information with 

professionalism and discretion. The ideal candidate will ensure smooth daily 

operations, manage executive schedules, and serve as a key liaison for internal and 

external stakeholders. 

Key Responsibilities   

Administrative & Executive Support   

∙Manage and coordinate the executive’s calendar, meetings, and travel 

arrangements. 

∙Prepare, review, and edit reports, presentations, and official 

correspondence. 

∙Maintain organized records, files, and project documentation. 

Communication & Liaison   

∙Serve as the primary point of contact between executives, internal teams, 

and external partners. 

∙Draft and proofread emails, letters, and communication materials. 

∙Ensure timely follow-up on action items and deliverables. 

Meeting & Event Coordination   

∙Schedule and prepare agendas for meetings, workshops, and conferences. 

∙Record minutes and ensure follow-up on assigned tasks. 

∙Coordinate events and visits involving stakeholders, industry partners, and 

academic collaborators. 

Project & Operational Support   

∙Assist in tracking project timelines, deliverables, and milestones. 

∙Conduct background research and compile information for decision-making. 

∙Support the planning and execution of institute and project-level initiatives. 

Qualifications & Requirements   

∙Education: Bachelor’s degree in Business Administration, Management, or a 

related field. Master’s degree preferred. 

∙Experience: Minimum 3 years in an executive assistant or administrative role, 

preferably in academic, research, or technology-driven organizations. 

∙Technical Skills: Proficiency in MS Office Suite, Google Workspace, and 

scheduling/project management tools. 

Key Competencies   

∙Strong organizational and time management skills. 

∙Professionalism, integrity, and ability to maintain confidentiality. 

∙Excellent interpersonal and stakeholder management skills. 

∙Proactive approach with problem-solving mindset. 

∙Ability to work independently and handle multiple priorities in a fast-paced 

environment. 

Why Join Us   

∙Opportunity to contribute to a high-impact AI-driven project at a premier 

institute. 

∙Work in a collaborative, innovative, and mission-driven environment. 

∙Competitive salary as per industry standards. 

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Post Graduate and above and above with 1 - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹35000 per month that depends on your interview. It's a Full Time job in Chandigarh.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., ANNAM AI.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 4 Executive Assistant at ANNAM AI
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:00 सुबह - 06:00 शाम timing.