Executive Assistant

Executive Assistant to the Global President — The Diplomatic Club

A highly professional and proactive individual to provide confidential, strategic, and comprehensive administrative support to the Global President. This role entails managing complex logistics, communications, and global engagements while maintaining exceptional discretion, diplomacy, and organizational finesse.

Key Responsibilities

• Calendar & Meeting Management

• Efficiently manage the Global President’s dynamic schedule, ensuring seamless coordination of domestic and international meetings, events, and travel itineraries.

• Organize agendas and prepare supporting documents for high-level internal and external interactions.

• Communication & Correspondence

• Serve as the primary gatekeeper—screening and prioritizing incoming calls, emails, and visitors, and acting as liaison with senior staff, VIPs, and diplomatic circles.

• Draft, review, and finalize a range of communications: memos, briefings, speaking notes, reports, presentations, and official letters.

• Travel & Logistics

• Plan and oversee international and domestic travel arrangements, including flights, accommodation, ground transport, visas, and detailed itineraries—anticipating needs and coordinating with relevant parties.

• Event & Protocol Support

• Collaborate with event teams to support dignitary visits, summits, forums, and formal gatherings, ensuring adherence to diplomatic protocol and high service standards.

• Research & Briefings

• Conduct background research and compile briefing notes on key stakeholders, geopolitical contexts, and strategic topics to support high-level decision-making.

• Confidentiality & Representation

• Manage all sensitive information with discretion and professionalism, representing the Global President in communications as needed.

• Office & Administrative Oversight

• Oversee office logistics—including supply chain, meeting logistics, and budget tracking—ensuring smooth and efficient operations.

• Special Projects & Cross-Functional Collaboration

• Handle ad-hoc assignments such as preparing board materials, supporting initiatives, managing cross-department coordination, and aligning tasks with broader organizational goals.

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Qualifications

• Education & Experience:

• Bachelor’s degree preferred; relevant experience may substitute.

• 5–7+ years of experience supporting C‑level or global executives, ideally in international, hospitality, diplomatic, or nonprofit sectors (e.g., similar to roles at MacArthur Foundation or Korean American Community Foundation).

• Core Skills & Competencies:

• Expert-level proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), video conferencing, and office collaboration tools.

• Strong communication skills—both written and verbal—with exceptional attention to detail and proofreading ability .

• Excellent organizational and time-management skills to prioritize and juggle multiple tasks efficiently.

• High integrity, discretion, and the ability to handle sensitive information professionally.

• Proven ability to work independently, anticipate needs, and problem-solve under pressure.

• Diplomacy, interpersonal finesse, and tact—all essential in an elite, international environment.

• Preferred Experience:

• Prior exposure to multicultural or diplomatic settings, engaging with ambassadors, diplomats, or international delegations.

• Experience coordinating with executive assistants globally or supporting cross-border communication efforts.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 5 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Post Graduate and above and above with 3 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹18000 - ₹25000 per month that depends on your interview. It's a Full Time job in Hyderabad.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., Amicability Diplomatic Club.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at Amicability Diplomatic Club
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 10:00 AM - 06:00 PM timing.