Back Office Executive Assistant

JOB DESCRIPTION – EXECUTIVE ASSISTANT (EA)

Job Title:

Executive Assistant (EA) to Management

Company:

AMAC Creato – Modular Kitchens & Wardrobes

Location:

Panchkula / Mohali

JOB OVERVIEW

We are looking for a highly organized and proactive Executive Assistant (EA) who will work closely with management for coordination, follow-ups, scheduling, reporting, communication management, and operational support.

The role requires strong discipline, communication skills, multitasking ability, and ownership mindset to ensure smooth daily business operations.

KEY RESPONSIBILITIES

1. Management Coordination

• Coordinate daily tasks with management

• Maintain meeting schedules and reminders

• Track pending tasks and follow-ups

• Assist in operational coordination

2. Communication Management

• Handle emails and professional communication

• Coordinate with clients, vendors, colleges, and team members

• Maintain WhatsApp communication professionally

• Draft professional emails and reports

3. Reporting & MIS

• Prepare daily MIS reports

• Maintain trackers and dashboards

• Update Google Sheets/Excel records

• Track department-wise pending tasks

4. Task & Follow-up Management

• Ensure task completion from departments

• Follow up with internal teams

• Maintain escalation tracker

• Monitor deadlines and timelines

5. HR & Recruitment Support

• Coordinate interviews and hiring schedules

• Maintain candidate database

• Coordinate with colleges and placement cells

• Support onboarding documentation

6. CRM & Data Management

• Maintain organized records

• Update CRM systems

• Track lead/customer status if required

• Maintain confidentiality of company data

REQUIRED SKILLS

• Strong communication skills

• Good command over Hindi & basic English

• MS Excel / Google Sheets knowledge

• Professional email drafting

• Coordination & follow-up skills

• Time management

• Problem-solving mindset

• Discipline & accountability

PREFERRED EXPERIENCE

• 1–3 years experience in coordination/admin/executive assistant role

• Experience in interiors, real estate, furniture, or operations preferred

• Freshers with excellent communication & coordination skills can also apply

WORKING DAYS

Tuesday – Sunday
(Monday Off)

KPI / PERFORMANCE METRICS

• Task completion tracking

• Follow-up efficiency

• Reporting accuracy

• Coordination quality

• Response time

• Scheduling discipline

• Management support efficiency

ROLE CLARITY

✅ Coordination & follow-ups
✅ Reporting & documentation
✅ Scheduling & communication
✅ MIS & tracker management
✅ Management assistance

❌ Direct sales closing
❌ Site execution handling
❌ Production management

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.