Executive Assistant

We are hiring a detail-focused Executive Assistant to CEO for Ace Hr Solution in Mumbai at Marol. This role involves managing essential data processes, ensuring accuracy, and providing administrative support. Get ₹40000 - ₹40000 salary along with career growth opportunities in a collaborative environment.

📋 Key Responsibilities

🗓️ Calendar & Meeting Management

• Manage the CEO’s calendar with precision—prioritize, reschedule, protect focus time.

• Coordinate internal/external meetings, events, and travel plans.

• Ensure CEO is well-planned for the meetings with agenda, briefs, and background notes.

📨 Communication & Coordination

• Draft. Review. and manage communication on behalf of the CEO (emails, briefs, messages).

• Act as a gatekeeper -- filter incoming requests, prioritise urgency, and manage follow ups.

• Follow up with teams, partners, and external stakeholders on action items.

📊 Planning and Project Coordination

• Track ongoing projects, including Strategic projects, and ensure timely progress updates to the CEO.

• Planning with departments heads on strategic goal accomplishment and task prioritisation

• Collaborate with teams to check project progress and gather data and reports needed for decision-making.

• Ensure the dashboards, trackers, and reports are updated in timely manner for keeping CEO aligned to current situations.

📝 Meeting Support

• Attend meetings, capture structured minutes, and ensure follow-through on minutes finalised.

• Prepare background notes, agendas, and decks before meetings.

🔍 Research & Documentation

• Conduct quick research on prospective partners, donors, policies, or key trends.

• Support with writing, editing, or designing documents, presentations, or reports.

✈️ Travel & Event Logistics

• Plan and manage travel itineraries, bookings, and logistics.

• Coordinate with CEO participation in forums, events, and / or panels

• Coordinate for speaker notes or panel briefs if CEO is attending public events.

🛠️ Skills You’ll Need to Thrive

📈 Organizational & Coordination Skills

• Strong Planning and organisational skills

• Ability to coordinate across departments with clarity and get work done

• Excellent time management and ability to juggle multiple priorities.

• Strong problem-solving skills with an

• Strong follow-up habits and attention to detail.

• Ability to understand department specific challenges with empathy 

🧑‍💻 Technical & Administrative Skills

• Strong command of Google Workspace (Docs, Sheets, Slides, Calendar, Drive)

• Proficiency in writing emails, briefs, reports, and minutes.

• Familiarity with project management tools (Notion, Asana, Trello, etc.) is a plus.

• Comfort with formatting documents, coordinating travel, and online meeting tools.

💛 The Attitude We’re Looking For

• Proactive & Resourceful – Don’t wait to be told, think one step ahead.

• Empathetic Communicator – Clear, kind, and constructive communication.

• Growth Mindset – You’re curious, open to feedback, and always learning.

• Calm Under Pressure – The founder’s day can be hectic. You stay grounded.

• Trustworthy & Discreet – You’ll handle confidential information daily.

• It is a Full Time Back Office / Data Entry job for candidates with 5 - 6+ years Experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 5 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹40000 - ₹40000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., ACE HR SOLUTION.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 3 Executive Assistant at ACE HR SOLUTION
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:00 AM - 06:00 PM timing.