Back Office Executive Assistant

Key Responsibilities:

• Manage and maintain the Executive's daily calendar, appointments, meetings and schedules.

• Coordinate meetings, calls, conferences and appointments with internal and external stakeholders.

• Act as a point of contact between the Executive and internal teams, clients and business partners.

• Handle emails, calls and official correspondence professionally.

• Prepare reports, presentations, MIS, documents and business-related materials.

• Take meeting notes and prepare Minutes of Meetings (MOM).

• Ensure timely follow-up on meetings, action points and pending tasks.

• Track important deadlines, deliverables and commitments.

• Coordinate with different departments to ensure smooth communication and execution of tasks.

• Assist in organising business meetings, conferences and events.

• Manage travel arrangements, accommodation and itineraries.

• Maintain confidential files, documents and business information with complete discretion.

• Conduct research and compile relevant information, reports and data as required.

• Assist the Executive with day-to-day operational, administrative and business activities.

• Coordinate with clients, vendors and external agencies whenever required.

• Ensure smooth workflow and effective communication across all business functions.

• Handle multiple priorities efficiently in a fast-paced environment.

Required Skills:

• Excellent verbal and written communication skills.

• Strong command of English communication.

• Excellent interpersonal and stakeholder management skills.

• Strong organisational and time-management skills.

• Excellent follow-up and coordination abilities.

• Ability to multitask and manage multiple priorities efficiently.

• Strong attention to detail and problem-solving skills.

• Proficient in MS Office – Word, Excel, PowerPoint and Outlook.

• Experience in preparing presentations, reports and professional business correspondence.

• Presentable, proactive and confident personality.

• Ability to maintain confidentiality and work independently.

Candidate Requirements:

• Male candidates preferred.

• Minimum 3–4 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role.

• Experience in supporting Senior Management / Leadership will be preferred.

• Excellent communication and coordination skills are mandatory.

• Strong knowledge of MS Office and professional email communication.

• Candidate should be proactive, organised and capable of handling confidential information.

• Ability to work in a fast-paced and dynamic business environment.

• Immediate joiners will be preferred.

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 4 years of experience.