Back Office Executive Assistant

Key Roles & Responsibilities

Calendar & Schedule Management: Seamlessly manage complex daily calendars, schedule internal/external meetings, coordinate plant visits (Bhiwadi), and organize complete corporate travel itineraries, flights, and accommodations.

Executive Communication Hub: Screen, triage, and prioritize incoming correspondence, telephone communications, emails, and internal memos; ensure timely flow of critical communications between leadership, corporate staff, and plant operations.

Data & Confidential Document Handling: Compile and maintain production logs, operational MIS reports, client order trackers, presentations, and executive spreadsheets; safeguard sensitive corporate records with utmost discretion and confidentiality.

Cross-Departmental Liaison: Proactively interface with Production, Procurement, Human Resources, and Quality Assurance teams across locations to follow up on pending action items and track deliverable timelines on behalf of the management.

Office Coordination & Hospitality: Oversee executive floor upkeep, manage procurement of essential office supplies, coordinate VIP/client visitor check-ins, and prepare boardrooms/meeting facilities.

Meeting Minutes & Follow-through: Attend key operational meetings, record concise minutes of the meeting (MoM), track actionable deliverables, and provide regular update briefings to senior executives.

Eligibility & Skill Requirements

Gender Preference: Only Female candidates are invited to apply for this position.

Experience: Minimum 3+ years of proven experience as an Executive Assistant, Personal Assistant (PA), or Executive Secretary (prior experience in manufacturing, industrial packaging, corrugation, or corporate supply chain firms is an added advantage).

Technical Skills: High proficiency in MS Office Suite (advanced Word formatting, Excel spreadsheets, PowerPoint presentations) and Google Workspace (Calendar, Drive, Docs, Sheets).

Soft Skills: Exceptional verbal and written communication in English and Hindi; strong interpersonal presence, sharp time management, multitasking agility, and unwavering integrity regarding confidential data.

Industry Familiarity: A working understanding of manufacturing workflows, packaging materials (corrugated boxes, offset cartons, paper mailers/bags), plant coordination, dispatch/logistics cycles, and supply chain terminology is highly advantageous.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6+ years Experience.