Executive Assistant

RESPONSIBILITIES:

Ø  Calendar Management: Scheduling meetings, appointments, and managing the executive's calendar efficiently.

Ø  Travel Coordination: Arranging travel itineraries, including flights, accommodation, ground transportation, and visas if necessary. Communication Management: Screening calls, managing emails, and responding to inquiries on behalf of the executive.

Ø  Document Preparation: Drafting, editing, and formatting correspondence, reports, presentations, and other documents as needed.

Ø  Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and following up on action items.

Ø  Task Prioritization: Prioritizing tasks and managing deadlines effectively to ensure the executive's objectives are met.

Ø  Information Management: Organizing and maintaining files, records, and databases in a systematic and confidential manner.

Ø  Relationship Management: Building and maintaining relationships with internal and external stakeholders, including clients, partners, and colleagues.

Ø  Project Support: Assisting with project management tasks, such as research, coordination, and tracking progress.

Ø  Event Planning: Coordinating and executing events, conferences, and other gatherings as required.

Ø  Expense Management: Tracking and reconciling expenses, preparing expense reports, and managing reimbursements.

Ø  Personal Assistance: Providing personal support to the executive as needed, such as errands, appointments, and personal correspondence.

QUALIFICATIONS:

Proven Experience        : Previous experience as an executive assistant or in a similar administrative

                                          role, preferably supporting C-suite executives or business leaders.

Organizational Skills     : Strong organizational and time-management skills, with the ability to

                                          multitask and prioritize effectively in a fast-paced environment.

Communication Skills  : Excellent written and verbal communication skills, with a professional and

                                         diplomatic demeanour.

Attention to Detail       : High level of accuracy and attention to detail, particularly when handling

                                        sensitive information and documents.

Tech Savvy                   : Proficiency in office productivity software such as Microsoft Office Suite,

                                          as well as familiarity with communication and scheduling tools.

Discretion                     : Demonstrated ability to maintain confidentiality and handle sensitive

                                          Information with discretion and professionalism.

Problem-Solving Skills  : Resourcefulness and the ability to anticipate needs, solve problems, and

                                          make decisions independently.

Adaptability                  : Flexibility and adaptability to changing priorities and requirements, with a

                                         Willingness to take on new tasks and challenges.

Professionalism             : A professional demeanour and strong interpersonal skills, with the ability

                                          to interact confidently with individuals at all levels.

Education                     : A bachelor's degree in business administration, office management, or a

                                          related field is preferred, but not mandatory.

Overall, a Personal Executive Assistant plays a pivotal role in supporting the executive and ensuring their productivity and effectiveness in their role.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹25000 - ₹35000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., 4mann Industries Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 3 Executive Assistant at 4mann Industries Private Limited
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 10:00 AM - 07:00 PM timing.