Back Office Documentation Executive

Documentation Executive Job Description

Job Title: Documentation Executive

Department: Operations / Administration
Reports To: Documentation Manager / Operations Manager
Employment Type: Full-time
Location: [Lajpat nagar]

Job Summary

We are looking for a detail-oriented Documentation Executive to manage, organize, verify, and maintain company documents and records. The role involves preparing documentation, ensuring data accuracy, coordinating with internal teams and external parties, and maintaining proper filing and record-keeping systems.

Key Responsibilities

• Prepare, review, and process documents, forms, reports, and correspondence.

• Verify documents for accuracy, completeness, and compliance with company requirements.

• Maintain physical and digital records in an organized and accessible manner.

• Enter and update information accurately in databases, spreadsheets, and internal systems.

• Coordinate with internal departments, clients, vendors, and other stakeholders for required documentation.

• Track pending documents and follow up to ensure timely completion.

• Scan, photocopy, upload, archive, and retrieve documents as required.

• Maintain confidentiality and security of sensitive company information.

• Prepare regular documentation and status reports for management.

• Support audits and provide documents or records when required.

• Follow company policies and procedures for document control and record retention.

• Perform other administrative duties assigned by management.

Required Qualifications

• Bachelor’s degree or equivalent qualification in any relevant field.

• Good knowledge of MS Office, particularly Excel, Word, and Outlook/email.

• Strong written and verbal communication skills.

• Good typing, data-entry, and organizational skills.

• High attention to detail and accuracy.

• Ability to manage multiple documents and deadlines efficiently.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 6+ years Experience.