Back Office Documentation Executive

JOB DESCRIPTION – DOCUMENTATION EXECUTIVE

Position: Documentation Executive
Department: Documentation / Logistics Operations
Industry: Transportation, Logistics, Supply Chain & Storage

Job Overview

We are looking for a Documentation Executive to handle documentation and coordination activities related to Air Freight, Sea Freight, Customs Clearance, Door-to-Door Transportation, Multimodal Logistics, Project Shipments and Logistics Services.

Key Responsibilities

• Prepare, verify and maintain logistics and shipment-related documents.

• Coordinate documentation for Air & Sea Freight shipments.

• Prepare and check documents related to Customs Clearance.

• Coordinate with customers, transporters, freight forwarders, shipping lines, airlines, CHA/customs agents and internal teams.

• Maintain shipment records, invoices, packing lists, delivery documents and other required logistics documentation.

• Follow up on shipment status, document requirements and delivery schedules.

• Ensure documents are accurate, complete and submitted within the required timelines.

• Maintain proper filing and record-keeping of physical and electronic documents.

• Support documentation for Door-to-Door Transportation, Multimodal Logistics and Project Shipments.

• Coordinate with the operations and commercial teams for smooth shipment execution.

• Prepare regular shipment/documentation reports as required by management.

• Handle customer queries related to documentation and shipment status.

Required Skills

• Good knowledge of Logistics Documentation and Shipment Processes.

• Knowledge of Import/Export and Customs Documentation will be preferred.

• Good communication and coordination skills.

• Good knowledge of MS Excel, MS Word and Email.

• Strong attention to detail and accuracy in documentation.

• Ability to manage multiple shipments and documentation simultaneously.

• Good follow-up and time-management skills.

Qualification

Graduate in any discipline. Candidates with a qualification in Logistics, Supply Chain Management, Commerce or a related field will be preferred.

Experience

2–5 years of relevant experience in logistics documentation, freight forwarding, shipping, customs clearance or transportation operations will be preferred.

Preferred Industry Experience

• Freight Forwarding

• Shipping / Logistics

• Customs Clearance

• Transportation

• Supply Chain

• Warehousing & Storage

• Project Logistics

Location

Vadodara, Gujarat

Salary: As per experience and suitability.

Note: Candidates with relevant experience in Air/Sea Freight, Customs Clearance and Logistics Documentation will be preferred.

📱 WhatsApp: 99986-32832
📧 Email: preranaplacementservice@gmail.com
🌐 Website: www.prerana-placement.in

Warm Regards,
HR Team
Prerana Placement Services

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.