Documentation Executive

Job Purpose:

To manage, prepare, and process all import and export documentation required for smooth and timely customs clearance, ensuring compliance with all statutory and client-specific requirements.

Key Responsibilities:

• Prepare and verify all export and import documentation (Shipping Bills, Bills of Entry, Invoices, Packing Lists, Certificates of Origin, etc.).

• Coordinate with clients, shipping lines, transporters, CHA (Customs House Agent), and internal teams for document collection and submission.

• Ensure accuracy of all documents in accordance with customs regulations and client instructions.

• Track shipment status and update clients and management on progress.

• Maintain records of all shipments, clearances, and correspondence for audit and compliance purposes.

• Liaise with customs officials and other regulatory authorities to resolve documentation or clearance issues.

• Prepare MIS reports and maintain filing systems (both digital and physical).

• Stay updated on latest customs policies, HS codes, duty structures, and related regulations.

• Assist in preparing post-clearance documentation and reports for billing and audit purposes.

Qualifications & Skills:

• Graduate in Commerce, Logistics, International Trade, or related field.

• 1–3 years of experience in documentation or customs clearance (import/export).

• Strong knowledge of customs procedures, shipping terms (Incoterms), and trade documentation.

• Proficiency in MS Office (Excel, Word, Outlook).

• Excellent attention to detail and organizational skills.

• Good communication and coordination abilities.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 2 years of experience.

More about this Documentation Executive job

1. What is the eligibility criteria to apply for this Documentation Executive job?
   Ans: The candidate should be Graduate and above and above with 6 months - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹10000 - ₹15000 per month that depends on your interview. It's a Full Time job in Delhi.
3. How many working days are there for this Documentation Executive job?
   Ans: This Documentation Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Documentation Executive job?
   Ans: No, there is no fee applicable for applying this Documentation Executive job and during the employment with the company, i.e., Hr Planning Network.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Documentation Executive role?
   Ans: There is an immediate opening of 1 Documentation Executive at Hr Planning Network
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Documentation Executive job?
   Ans: This Documentation Executive job has 10:00 AM - 07:00 PM timing.