Back Office Documentation Executive

• Maintain accurate records of e-waste collection, transportation, storage, recycling, and disposal activities in accordance with applicable regulatory requirements.

• Prepare, verify, and maintain all statutory documentation related to e-waste management, including manifests, invoices, weighment slips, gate passes, collection records, and recycling certificates.

• Ensure compliance with the provisions of the E-Waste (Management) Rules and other applicable environmental regulations.

• Coordinate with collection centers, transporters, recyclers, vendors, and customers to obtain and validate the required documentation.

• Generate and submit periodic compliance reports to internal management and regulatory authorities, as required.

• Maintain digital and physical records of all e-waste transactions and ensure proper document retention and traceability.

• Verify incoming and outgoing material records against physical stock and system entries.

• Update ERP/MIS systems with accurate data relating to e-waste inventory, dispatches, and recycling activities with generated weights.

• Support audits by providing complete and accurate documentation for internal, customer, and statutory inspections.

• Prepare Certificates of Recycling (CoR), Certificates of Destruction (CoD), and other customer-specific compliance documents.

• Monitor document accuracy and identify discrepancies, coordinating with the operations team for timely resolution.

• Maintain confidentiality and security of customer and company records.

• Assist in preparing monthly operational, inventory, and compliance reports.

• Ensure adherence to the company's Quality, Environment, Health, and Safety (QEHS) policies and standard operating procedures- basic Knowledge about ISO Certifications.

• Coordinate with the finance and procurement teams for documentation related to billing, purchase orders, and vendor payments.

• Perform any additional documentation and administrative responsibilities assigned by the reporting manager.

Required Skills

• Knowledge of E-Waste (Management) Rules and environmental compliance requirements.

• Proficiency in Microsoft Excel, Word, and ERP/MIS software.

• Strong documentation, record-keeping, and filing skills.

• Good analytical and data verification abilities.

• Excellent communication and coordination skills.

• High attention to detail and accuracy.

• Ability to work under deadlines and manage multiple tasks efficiently.

Preferred Qualifications

• Bachelor's degree in Commerce, Science, Environmental Science, Business Administration, or a related discipline.

• 1–3 years of experience in documentation, logistics, compliance, or e-waste/environmental management.

• Experience with regulatory reporting and compliance documentation is an added advantage.

• It is a Full Time Back Office / Data Entry job for candidates with Freshers.