Documentation Executive

Job Description: Documentation Assistant

Job Title: Documentation Assistant
Department: Operations / Quality / Technical Services (as applicable)
Reports To: Documentation Manager / Project Manager
Employment Type: Full-time / Part-time / Contract

Job Summary

The Documentation Assistant supports the creation, organization, maintenance, and distribution of accurate and up-to-date documentation. This role ensures that documents comply with internal standards and external regulations, are well-structured, and are easily accessible to stakeholders.

Key Responsibilities

• Assist in drafting, editing, formatting, and proofreading documents such as SOPs, manuals, policies, reports, and technical guides.

• Maintain document version control, numbering, and approval workflows.

• Organize and archive documents in document management systems or shared repositories.

• Coordinate with subject matter experts to gather information and clarify content.

• Ensure documentation adheres to style guides, templates, and compliance requirements.

• Track document review cycles and follow up on approvals and revisions.

• Support audits and inspections by retrieving and preparing required documentation.

• Update documents based on process changes, feedback, or regulatory updates.

Required Qualifications

• Bachelor’s degree (compulsory).

• 0–3 years of experience in documentation, administrative support, or a related role.

• Strong written and verbal communication skills.

• High attention to detail and strong organizational skills.

• Proficiency in MS Word, Excel, PowerPoint, and document management tools.

Preferred Qualifications

• Experience with technical, quality, or regulatory documentation.

• Familiarity with document control systems.

• Basic understanding of compliance standards.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 1 years of experience.