Documentation Executive

We are looking for a Estimation Executive/ Quotation Executive to join our team . The role involves updating accurate data in databases, spreadsheets, and systems as required. With a collaborative environment and growth opportunities, the position offers a ₹20000 - ₹25000 salary.

Core Responsibilities

• Quotation Preparation: Gather information from clients and internal teams to prepare detailed and accurate quotations and proposals in line with company pricing policies.

• Cost and Pricing Analysis: Calculate costs, apply appropriate margins, and establish competitive selling prices using defined methods and pricing tools.

• Supplier Coordination: Communicate with suppliers and vendors to obtain the necessary cost, material specifications, and lead-time information for products not readily available.

• Documentation and Data Management: Accurately enter and maintain customer and pricing data in internal systems, such as ERP software, and manage all related documentation.

• Customer Communication: Serve as a point of contact for clients, responding to inquiries regarding pricing, product availability, and quotation status, while ensuring high-quality customer service.

• Follow-up and Conversion: Track and monitor pending quotations, following up with sales representatives and clients to maximize conversion rates and secure orders.

• Collaboration: Work closely with sales, marketing, procurement, and logistics departments to ensure seamless project execution and alignment of quotations with project goals.

• Market Awareness: Stay informed about industry trends, market conditions, and competitor pricing strategies to provide input on strategic decisions and new product developments. 

Key Skills Required

• Strong Analytical and Mathematical Skills: Essential for accurate cost calculations, interpreting site inquiries, and analyzing data.

• Attention to Detail: Crucial for ensuring the accuracy of technical information and documentation.

• Communication and Negotiation Skills: Needed for effective interaction with internal teams, suppliers, and customers.

• Product Knowledge: A good understanding of building materials and industry standards is necessary to provide expert advice and suitable solutions.

• Proficiency in Software: Familiarity with Microsoft Office (especially Excel) and quoting software is often required. 

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 2 years of experience.