Key Responsibilities
Document Preparation: Sort, organize, and prepare physical documents for scanning by removing staples, paperclips, rubber bands, and straightening folded edges.
Scanning & Digitization: Operate professional scanners and imaging software to convert paper records into clear, legible digital files (PDFs, JPEGs, etc.).
Quality Control: Review scanned images to ensure accuracy, proper orientation, complete pages, and visual clarity, executing re-scans when necessary
Indexing & Data Entry: Enter relevant metadata, rename digital files according to established naming conventions, and upload files to the company database or cloud storage.
Data Security & Confidentiality: Adhere strictly to company policies regarding privacy and data protection, ensuring sensitive records are safely handled and stored.
Equipment Maintenance: Perform basic maintenance and minor adjustments to scanning hardware to ensure uninterrupted daily operation
Filing & Destruction: Properly organize or archive physical documents post-scanning, or coordinate their secure disposal/shredding according to retention policies.