Data Entry Operator

Position: Data Entry Operator – Inventory Management
Department: Inventory / Operations
Location: Andheri
Reporting To: Director / Management
Employment Type: Full-Time

About the Role

We are looking for a detail-oriented and responsible Data Entry Operator – Inventory Management to maintain accurate and up-to-date records of inventory on a daily basis. The role will be responsible for tracking stock received, stock issued, current stock availability, source of incoming material, destination of outgoing material, and movement of laminate/other inventory.

The candidate will coordinate with different teams to ensure that all stock movements are properly recorded and that management receives an accurate End-of-Day Inventory Report.

Key Responsibilities

• Maintain daily inventory records of all stock available in the warehouse/inventory.

• Record all inward and outward stock movements accurately and on time.

• Maintain details of:

  • Quantity of stock received

  • Quantity of stock issued/dispatched

  • Current stock balance

  • Source/vendor from where stock is received

  • Department, branch, project, client, or location where stock is issued

• Maintain accurate records of laminate stock availability and movement.

• Coordinate with purchase, warehouse, production, sales, dispatch, and other relevant teams regarding stock requirements and movements.

• Verify stock-related information received from different teams before updating records.

• Follow up with concerned teams for missing, delayed, or incorrect inventory information.

• Ensure that every inward and outward movement is supported by proper documentation/approval.

• Regularly reconcile system/Excel records with the actual physical stock and highlight discrepancies.

• Track low-stock or critical-stock items and immediately inform the concerned team/management.

• Prepare and submit a Daily End-of-Day Inventory Report to the Director, showing opening stock, inward quantity, outward quantity, and closing stock.

• Maintain proper documentation and records for future reference and audit purposes.

• Ensure inventory data is entered accurately and maintained confidentially.

• Support management with inventory-related data and reports whenever required.

Daily Reporting Format

The candidate will be responsible for preparing a daily report covering:

Particulars

Details

Opening Stock

Stock available at the beginning of the day

Inward Stock

Stock received during the day

Source

Vendor/branch/location from where stock was received

Outward Stock

Stock issued/dispatched during the day

Destination

Branch/project/client/department where stock was sent

Closing Stock

Final stock available at day end

Laminate Stock

Available laminate-wise stock

Shortage/Discrepancy

Any difference identified

Remarks

Important observations/issues

Required Skills

• Good data entry and record-keeping skills

• Good knowledge of MS Excel / Google Sheets

• Strong attention to detail and accuracy

• Ability to maintain large volumes of inventory data

• Good coordination and follow-up skills

• Basic understanding of inventory/stock management

• Good communication skills

• Ability to work with multiple teams

• Ability to prepare daily reports and present information clearly

• Responsible, organized, and disciplined approach to work

Preferred Qualifications & Experience

• Education: 12th Pass / Graduate

• Experience: 6 months–3 years in Data Entry, Inventory Management, Warehouse, Stock Management, or a similar role.

• Candidates with experience in laminate, furniture, manufacturing, building materials, interior, or related industries will be preferred.

Key Performance Indicators (KPIs)

• Accuracy of daily inventory data

• Timely recording of inward and outward stock

• Accuracy of closing stock

• Timely identification of stock discrepancies

• Timely submission of End-of-Day Inventory Report

• Proper coordination with concerned departments

• Accuracy of laminate stock records

Core Requirement

The candidate must ensure that management always has a clear and accurate picture of how much stock is available, what stock has come in, what stock has gone out, where it came from, where it has been sent, and the current closing stock at the end of each day.

Budget is Between 12k to 18k

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 3 years of experience.