Data Entry Operator

Job Title: Back Office Data Entry Executive

Job Type:

Full-Time / Part-Time (as per requirement)

Department:

Back Office Operations / Administration

Location:

Office-based / Hybrid / Remote (as applicable)

Job Overview

We are looking for a reliable, detail-oriented, and self-motivated Back Office Data Entry Executive to support our daily administrative and operational activities. The ideal candidate should have strong typing skills (minimum 30 WPM), basic computer knowledge, and the ability to handle large volumes of data with accuracy and confidentiality.

This role is crucial for maintaining accurate records, ensuring smooth internal operations, and supporting multiple departments through efficient data handling. Candidates who are disciplined, organized, and willing to learn will find excellent growth opportunities in this position.

Key Responsibilities

1. Data Entry & Data Management

   • Enter data accurately into company databases, spreadsheets, and software systems.

   • Update and maintain records related to customers, vendors, inventory, invoices, and internal documents.

   • Ensure all data entries are completed within defined timelines.

2. Typing & Documentation

   • Maintain a minimum typing speed of 30 words per minute (WPM) with high accuracy.

   • Prepare reports, letters, forms, and documents as required.

   • Convert handwritten or scanned documents into digital format.

3. Data Verification & Quality Control

   • Review data for errors, missing information, or inconsistencies.

   • Correct inaccuracies and ensure data integrity.

   • Cross-check data with source documents to maintain accuracy.

4. File & Record Management

   • Organize digital and physical files systematically.

   • Maintain proper naming conventions and folder structures.

   • Ensure easy retrieval of documents when required.

5. Coordination & Support

   • Coordinate with other departments such as Sales, Accounts, HR, or Operations.

   • Provide back-office support for daily business activities.

   • Assist seniors and managers with administrative tasks.

6. Confidentiality & Compliance

   • Handle sensitive and confidential information responsibly.

   • Follow company policies, data protection guidelines, and security protocols.

   • Maintain professionalism and ethical standards at all times.

7. Software & Tools Usage

   • Work on MS Word, MS Excel, Google Sheets, and internal software.

   • Use basic formulas, formatting, and data sorting in Excel.

   • Learn new tools or software as required by the company.

Required Skills & Qualifications

Mandatory Skills:

• Typing Speed: Minimum 30 WPM with good accuracy.

• Computer Knowledge: Basic to intermediate knowledge of computers.

• MS Office: Proficiency in MS Word and MS Excel.

• Attention to Detail: Strong focus on accuracy and data quality.

• Time Management: Ability to complete tasks within deadlines.

Preferred Skills:

• Experience in data entry or back-office operations.

• Knowledge of Google Workspace (Docs, Sheets, Drive).

• Basic understanding of emails and online communication tools.

• Ability to work independently with minimal supervision.

Educational Qualifications

• Minimum 12th Pass (Higher Secondary).

• Graduation preferred but not mandatory.

• Computer course or typing certification is an added advantage.

Experience Requirements

• Freshers are welcome and will be provided training.

• Candidates with 1–2 years of experience in data entry or back office roles will be preferred.

• Experience in handling bulk data will be an added benefit.

Personal Attributes We Look For

• Honest, punctual, and responsible.

• Willingness to learn and improve skills.

• Ability to work under pressure during peak workloads.

• Strong sense of ownership and accountability.

• Professional attitude and good work ethics.

Work Environment

• Friendly and supportive team culture.

• Structured work processes and clear instructions.

• Growth-oriented environment with learning opportunities.

• Performance-based recognition and incentives (if applicable).

Salary & Benefits

• Competitive salary as per industry standards.

• On-time salary payments.

• Training and skill development support.

• Opportunity for promotion based on performance.

• Leave benefits as per company policy.

(Salary, incentives, and working hours can be customized based on your company needs.)

Why Join Us?

• Stable job with long-term growth opportunities.

• Skill enhancement in data management and office operations.

• Supportive management and structured workflow.

• Opportunity to gain experience in a professional business environment.

How to Apply

Interested candidates can apply by submitting:

• Updated Resume

• Typing speed details (if available)

• Basic computer skill information

Shortlisted candidates will be contacted for a typing test and interview.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 1 years of experience.