Data Entry Executive

G D INDUSTRIAL MANAGEMENT SERVICES

BACK-OFFICE EXECUTIVE

DocumentaƟon Management

 Prepare, review, format, and finalize all statutory, legal, and operaƟonal documents

of the organizaƟon.

 Maintain accurate records of client files, approvals, applicaƟons, cerƟficates, and

correspondence.

 Ensure proper version control, indexing, and systemaƟc filing (physical and digital).

Compliance & Regulatory DocumentaƟon

 DraŌ and compile documents related to MSME registraƟons, subsidies, licenses,

approvals, cerƟficaƟons, and government schemes.

 Coordinate documentaƟon for departments such as MSME, Labour, PolluƟon

Control, Factory Inspectorate, Power, and other regulatory authoriƟes.

 Ensure documents comply with applicable laws, guidelines, and government formats.

DraŌing & CommunicaƟon

 DraŌ professional leƩers, declaraƟons, affidavits, undertakings, explanaƟons, replies,

and follow-up communicaƟons.

 Prepare submission notes, covering leƩers, and compliance summaries for

authoriƟes and clients.

 Coordinate with clients to collect, verify, and validate required documents.

Audit & CerƟficaƟon Support

 Assist in preparaƟon of audit files, checklists, registers, and evidence for ISO, ZED,

and other cerƟficaƟons.

 Ensure documentaƟon readiness for inspecƟons, audits, and verificaƟon visits.

 Coordinate with consultants, auditors, and cerƟficaƟon bodies for document

submission.

Data Accuracy & VerificaƟon

 Cross-verify all documents for accuracy, completeness, consistency, and legal

correctness before submission.

 IdenƟfy gaps or discrepancies in documentaƟon and take correcƟve acƟon.

 Maintain confidenƟality and data security of all client and company records.

Process & SOP Compliance

 Follow internal SOPs, documentaƟon standards, and reporƟng protocols.

 Support development and improvement of documentaƟon processes and templates.

 Ensure Ɵmelines for documentaƟon and submissions are strictly followed.

CoordinaƟon & ReporƟng

 Coordinate with internal teams such as consulƟng, sales, accounts, and operaƟons

for document requirements.

 Maintain tracking sheets for applicaƟons, submissions, approvals, and pending

acƟons.

 Provide regular status updates and reports to management.

Office & AdministraƟve Support

 Support senior management in preparing reports, presentaƟons, and official

correspondence.

 Handle document-related queries from clients, authoriƟes, and internal stakeholders.

 Assist in training junior staff on documentaƟon standards and procedures.Compliance • Strategy • ExecuƟon

G D INDUSTRIAL MANAGEMENT SERVICES

Professional Conduct

 Maintain high standards of professionalism, ethics, and discipline.

 Ensure Ɵmely execuƟon of assigned responsibiliƟes with accountability.

 Represent the organizaƟon professionally in documentaƟon-related interacƟons.

IMPORTANT COMPANY CLAUSES (PLEASE READ CAREFULLY)

 This is a full-Ɵme role. No part-Ɵme, freelance, or parallel work is allowed.

Candidate must sign:

 Appointment LeƩer

 Employee Code of Conduct

 Non-Disclosure Agreement (NDA)

 Ethical & Professional Standards DeclaraƟon

ConfidenƟality is strictly enforced. Any data misuse or leakage will lead to immediate

terminaƟon and legal acƟon.

 Salary and conƟnuaƟon of employment are performance-based.

 Employment is subject to training, probaƟon, and verificaƟon.

 Discipline, punctuality, and documentaƟon accuracy are non-negoƟable.

 Any misrepresentaƟon of skills, experience, or documents will result in cancellaƟon

of appointment.

 First 2 Days Unpaid (Mandatory – for Training & ObservaƟon)

WHAT WE OFFER

 Stable full-Ɵme posiƟon in a growing consulƟng firm

 Exposure to government subsidies, licenses, MSME & ISO compliance work

 Performance-linked incenƟves

 Structured learning and professional growth

 Long-term opportunity for serious and commiƩed candidates

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 6+ years Experience.