Data Entry Executive

1. Job Summary

The Data Entry Executive will be responsible for entering, updating, verifying, and maintaining employee data, attendance records, payroll information, and other company records in the HRMS/software and Excel sheets. The candidate must ensure data accuracy, timely updates, confidentiality, and proper documentation.

2. Key Responsibilities

1. Enter and update employee details in the company’s HRMS/software and Excel sheets.

2. Maintain employee master data, including name, father's name, date of birth, Aadhaar details, bank details, mobile number, address, UAN, and ESIC number.

3. Collect, verify, and upload employee joining documents, such as Aadhaar, PAN, bank proof, photographs, and other required documents.

4. Update employee attendance, leave, absent days, overtime, and working hours.

5. Assist the payroll team in preparing monthly salary sheets and verifying employee data.

6. Check employee UAN and ESIC details and report missing or incorrect information to the concerned team.

7. Maintain employee onboarding records and ensure all mandatory fields are completed.

8. Prepare daily, weekly, and monthly MIS reports as required by management.

9. Coordinate with HR, payroll, compliance, and site teams for pending employee information and corrections.

10. Identify duplicate entries, incorrect records, and missing documents and ensure timely correction.

11. Maintain proper digital filing and documentation of employee records.

12. Ensure all assigned tasks are completed within the specified timelines.

13. Maintain the confidentiality and security of employee and company information.

14. Perform other data entry and administrative tasks assigned by the reporting manager.

3. Required Qualifications

• Minimum 12th pass; graduation preferred.

• Basic computer knowledge and proficiency in MS Excel.

• Knowledge of data entry, email communication, and document management.

• HR, payroll, or manpower outsourcing experience will be an advantage.

4. Required Skills

• Good typing speed with high accuracy.

• Knowledge of MS Excel, including sorting, filtering, and basic formulas.

• Attention to detail and data verification skills.

• Good communication and coordination skills.

• Ability to manage multiple tasks and meet deadlines.

• Responsible, disciplined, and willing to learn new software.

5. Key Performance Indicators (KPIs)

• Accuracy of employee data entry and master updates.

• Timely completion of onboarding and document uploads.

• Timely updating of attendance and employee records.

• Reduction in data entry errors and duplicate records.

• Timely submission of daily and monthly reports.

• Closure of pending employee data and documentation within deadlines.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.