Back Office Executive

Job Title: Back Office Executive – Purchase & Store Department

Department: Purchase & Store
Location: Bhiwandi
Reporting To: Purchase Manager / Store In-charge / Operations Head
Employment Type: Full-time

Job Summary:

The Back Office Executive for Purchase & Store Department will be responsible for supporting day-to-day operations related to material procurement, vendor coordination, inventory management, documentation, and record maintenance. The role ensures smooth functioning of purchase and store activities through accurate data handling and timely communication with concerned departments.

Key Responsibilities:

1. Purchase Support:

• Prepare and process purchase orders, quotations, and comparative statements.

• Follow up with vendors for material delivery schedules and order confirmations.

• Maintain supplier databases and price lists.

• Assist in vendor evaluation and performance tracking.

• Coordinate with accounts for invoice verification and payment follow-up.

2. Store Coordination:

• Maintain inward & outward material records in ERP or manual register.

• Prepare GRN (Goods Receipt Note) and issue slips.

• Support the store team in tracking stock levels and updating inventory reports.

• Assist in physical stock verification and reconciliation.

• Ensure proper filing and documentation of material movement.

3. Documentation & Reporting:

• Maintain records for purchase orders, delivery challans, GRNs, and invoices.

• Prepare periodic reports (purchase summary, stock reports, pending orders).

• Assist in audits by providing required data and documents.

• Maintain data accuracy in ERP or Excel.

4. Coordination & Communication:

• Coordinate with internal departments (production, accounts, and design) for material requirements.

• Communicate with suppliers regarding order status, discrepancies, or returns.

• Support Purchase & Store Heads in day-to-day administrative activities.

Required Skills & Competencies:

• Strong knowledge of MS Office (Excel, Word, Outlook).

• Familiarity with ERP systems or inventory software preferred.

• Good written and verbal communication skills.

• Attention to detail and strong organizational ability.

• Ability to handle documentation accurately and efficiently.

• Basic understanding of purchase and inventory processes.

Qualification & Experience:

• Education: HSC/Graduate

• Experience: 1–3 years of experience in purchase or store back-office functions

Key Attributes:

• Proactive and reliable team player.

• Time management and multitasking ability.

• Ethical and transparent in work approach.

• Adaptable to fast-paced and dynamic work environments.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.

More about this Back Office Executive job

1. What is the eligibility criteria to apply for this Back Office Executive job?
   Ans: The candidate should be 12th Pass and above and above with 1 - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹13000 - ₹15000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Back Office Executive job?
   Ans: This Back Office Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Back Office Executive job?
   Ans: No, there is no fee applicable for applying this Back Office Executive job and during the employment with the company, i.e., The Monarch Enterprises.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Executive role?
   Ans: There is an immediate opening of 1 Back Office Executive at The Monarch Enterprises
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Executive job?
   Ans: This Back Office Executive job has 09:00 AM - 07:00 PM timing.