Key Responsibilities of Back Office Assistant:
Maintain record of petty expenses that take place in the office daily.
Maintain office stationery and pantry items.
Negotiate with vendors on regular basis to get better deals for bulk orders for office needs.
Maintain the file room and ensure that files are reconciled on a regular basis.
Work actively with the IT executive to ensure that all hardware and software tools in all workstations are in place.
Work with the IT executive to ensure that passwords are not breached across workstations.
Ensure confidential information is not moved from one workstation to another.
Report any anomalous behaviour like data theft, identity mismatch.
Suggest workflow improvements in back-office processes.
Seek approvals from all stakeholders in the back-office improvements processes-examine the As-Is and implement the Should-Be.
Develop tools for digital security policy of the organisation and ensure that all the employees are aware of the policy and the repercussions of not following the same.