Back Office Executive

We are looking for a Tender Executive to join our team at Security Internal Service. This role involves managing essential data processes, ensuring accuracy and providing administrative support. Get ₹12000 - ₹15000 salary along with career growth opportunities in a collaborative environment.

Tender Executive – Key Responsibilities

1. Tender Identification & Analysis

   • Monitor various tender portals, newspapers, and client websites for relevant tenders.

   • Analyze the tender document thoroughly—scope of work, eligibility criteria, terms & conditions, technical specifications, and financial implications.

2. Document Preparation

   • Coordinate with internal departments (operations, finance, legal, HR, etc.) for collecting required documents.

   • Ensure all tender documents are compiled as per compliance and customer requirements.

   • Format and prepare both technical and financial bids accurately.

3. Pre-Bid Meeting Participation

   • Attend pre-bid meetings organized by the client to understand tender requirements, raise queries, and gather clarifications.

   • Record minutes of the meeting and communicate key updates or changes to relevant internal stakeholders.

   • Clarify technical specifications and commercial terms to prepare a competitive bid.

4. Bid Submission

   • Ensure timely submission of tenders—both online and offline as required.

   • Upload necessary documents to e-portals (GeM, CPPP, State Government, etc.) and ensure successful submission.

   • Handle the physical dispatch of hard copy documents if required.

5. Vendor Registration & Documentation Management

   • Handle client/vendor registration processes for various organizations, including PSUs, government departments, and private clients.

   • Maintain updated records of company documents, licenses, certificates, and financial statements.

6. Follow-Up & Communication

   • Maintain consistent communication with clients, consultants, and internal teams for status updates, clarifications, and submission requirements.

   • Follow up on submitted tenders for result updates or negotiations.

7. Cost Estimation & Commercial Inputs

   • Liaise with the finance and procurement team for pricing inputs.

   • Assist in preparing competitive pricing while ensuring profitability and compliance.

8. Compliance & Legal

   • Ensure that all submissions comply with legal, regulatory, and organizational requirements.

   • Coordinate for EMD/BG submissions and manage renewals and returns.

9. MIS & Reporting

   • Maintain tender tracker/MIS for all ongoing and submitted tenders.

   • Provide regular reports to senior management on tender pipeline, submissions, wins/losses, and upcoming opportunities.

Job Requirements:

The minimum qualification for this role is Graduate and 0 - 1 years of experience. The position requires strong organizational skills, attention to detail and the ability to handle multiple tasks.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 1 years of experience.

More about this Back Office Executive job

1. What is the eligibility criteria to apply for this Back Office Executive job?
   Ans: The candidate should be Graduate and above and above with 0 - 1 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹12000 - ₹15000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Back Office Executive job?
   Ans: This Back Office Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Back Office Executive job?
   Ans: No, there is no fee applicable for applying this Back Office Executive job and during the employment with the company, i.e., SECURITY INTERNAL SERVICE.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Executive role?
   Ans: There is an immediate opening of 10 Back Office Executive at SECURITY INTERNAL SERVICE
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Executive job?
   Ans: This Back Office Executive job has 10:00 AM - 07:00 PM timing.