Back Office Executive

The Back Office Executive is responsible for handling all administrative and documentation work related to two-wheeler sales. The role ensures smooth coordination between sales, accounts, RTO, insurance, and customers while maintaining accurate records and timely reporting.

Key Responsibilities:

1. Sales Documentation & Billing

• Prepare sales invoices and delivery documents.

• Process booking forms and maintain customer records.

• Coordinate with the accounts team for payment confirmation.

• Maintain stock entry and delivery records in the system.

2. Insurance & Finance Support

• Coordinate with insurance companies for policy issuance.

• Process finance cases and maintain loan documentation.

• Follow up with finance executives for approval status.

4. Inventory & Stock Management

• Maintain vehicle stock reports (inward & outward).

• Update stock in DMS/ERP software.

• Report stock discrepancies to management.

3. Reporting & MIS

• Prepare daily sales reports and stock reports.

• Maintain booking, delivery, and pending payment records.

• Submit reports to management on a daily/weekly basis.

4. Customer Coordination

• Follow up with customers for pending documents and payments.

• Assist customers with delivery formalities.

• Handle basic customer queries related to documentation.

Required Skills:

• Basic knowledge of automobile sales process.

• Familiarity with RTO procedures.

• Good communication and coordination skills.

• Basic computer knowledge (MS Excel, billing software, DMS).

• Attention to detail and documentation accuracy.

Qualification:

• Graduate / HSC with relevant experience.

• 1–3 years of experience in automobile showroom preferred.

Key Competencies:

• Organized and detail-oriented

• Time management skills

• Ability to work under pressure

• Team coordination

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 5 years of experience.