Back Office Executive

We are seeking a detail-oriented and proactive Tender Clerk & Assistant to manage tender documentation, submissions, and coordination for government and private projects. The role involves handling the complete tender process — from identifying opportunities to submitting bids — while ensuring accuracy, compliance, and timely delivery.

Key Responsibilities:

1. Tender Documentation

• Collect, organize, and maintain all tender-related documents (RFPs, RFQs, BOQs, drawings, etc.).

• Prepare and format tender submission files as per client requirements and deadlines.

• Ensure completeness and accuracy before submission.

2. Tender Search & Tracking

• Monitor government and private procurement portals for new opportunities.

• Maintain a database of upcoming, ongoing, and submitted tenders.

3. Coordination

• Coordinate with estimation, accounts, legal, and technical teams to gather necessary data.

• Liaise with vendors and subcontractors for quotations, rates, and certifications.

4. Online Submission

• Upload tenders on e-tendering portals (e.g., GEM, eProcurement, MSTC) as per standard procedures.

• Manage digital signatures, tender fee payments, and ensure portal compliance.

5. EMD & Tender Fees

• Arrange and track Earnest Money Deposits (EMD), bank guarantees, and tender fees.

• Maintain proper records and reconciliation of refunds.

6. Filing & Record Keeping

• Maintain physical and digital archives of all submitted tenders.

• Store communications, corrigendums, and clarifications for future reference.

7. Follow-up & Clarifications

• Track tender status, bid openings, and post-tender updates.

• Communicate with tender authorities for clarifications when needed.

8. Compliance & Confidentiality

• Ensure all submissions meet company policies and client requirements.

• Maintain strict confidentiality of pricing, strategies, and sensitive documents.

Qualifications & Skills:

• Graduate (Commerce/Engineering background preferred).

• 1–3 years of experience in tender documentation or a similar role.

• Knowledge of government e-procurement portals.

• Strong organizational, communication, and coordination skills.

• Proficient in MS Office (Word, Excel, PDF editing).

• Attention to detail and ability to work under deadlines.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 3 years of experience.

More about this Back Office Executive job

1. What is the eligibility criteria to apply for this Back Office Executive job?
   Ans: The candidate should be Graduate and above and above with 6 months - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹18000 - ₹22000 per month that depends on your interview. It's a Full Time job in Nashik.
3. How many working days are there for this Back Office Executive job?
   Ans: This Back Office Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Back Office Executive job?
   Ans: No, there is no fee applicable for applying this Back Office Executive job and during the employment with the company, i.e., DERMATRIX HEALTHCARE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Executive role?
   Ans: There is an immediate opening of 2 Back Office Executive at DERMATRIX HEALTHCARE LIMITED
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Executive job?
   Ans: This Back Office Executive job has 09:00 सुबह - 06:00 शाम timing.