Back Office Coordinator

Job Description: Back Office Manager (HR, Admin, and Accounts)

Position: Back Office Manager

Experience Required: 1 to 3 years

Qualification: Postgraduate Degree

Languages: Proficient in English (reading, writing, and speaking), knowledge of Hindi

Equipment: Must own a laptop with proficiency in laptop operations

Key Responsibilities:

Office Management & Planning:

Oversee daily administrative functions to ensure smooth office operations.

Manage office supplies, resources, and facilities.

Develop and implement office policies and procedures.

Ensure proper documentation and filing systems for HR, Admin, and Accounts.

HR Management:

Create and maintain job descriptions (JDs) based on discussions with department heads and directors.

Assist in recruitment processes, from posting jobs to coordinating interviews.

Manage employee records, attendance, and leave management.

Coordinate employee engagement activities to foster a positive work environment.

Administrative Duties:

Serve as the point of contact for office vendors, suppliers, and service providers.

Handle office correspondence, emails, and other communication channels efficiently.

Organize and manage meetings, including preparing agendas and minutes.

Accounts Assistance:

Assist the accounts department with routine tasks such as data entry, invoice management, and expense tracking.

Maintain financial records and ensure they are up to date and accurate.

Collaboration with Directors:

Collaborate closely with department heads and company directors to ensure alignment with company objectives.

Regularly communicate updates and reports to the management.

Office Environment Improvement:

Foster a pleasant and professional office atmosphere.

Use creativity to implement new office designs or layouts for improved efficiency and aesthetics.

Initiate new ideas for office culture and look to maintain a modern, motivating workspace.

Required Skills:

Strong command of English and Hindi for communication.

Proficient in MS Office and other relevant office management software.

Strong organizational and multitasking skills.

Ability to manage time efficiently and meet deadlines.

Excellent interpersonal skills, with a pleasant and professional demeanor.

Problem-solving mindset with creativity in office management.

Personality Traits:

Presentable and well-spoken with excellent behavior in the workplace.

Creative and proactive in improving office operations and atmosphere.

Work Conditions:

Full-time position, based in the office.

Regular interaction with team members and department heads.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 3 years of experience.