Back Office Coordinator

Job Overview:

We are seeking a proactive and organized Office Coordinator to join our team. The ideal candidate will play a key role in ensuring the smooth day-to-day operations of our office. You will be responsible for managing administrative tasks, maintaining vendor and staff relationships, and serving as a reliable point of contact for inter-departmental coordination.

Key Responsibilities:

• Staff Coordination & Relationship Management:

• Act as the liaison between staff and management to maintain a positive and productive work environment.

• Support onboarding of new employees and assist in internal communication efforts.

• Administrative Support:

• Maintain and organize office records and documentation.

• Handle filing, data entry, and document management.

• Coordinate meeting schedules, prepare agendas, and take minutes when required.

• Vendor & Purchase Coordination:

• Assist in the creation and processing of purchase orders.

• Manage vendor relationships, including communication, follow-ups, and documentation.

• Track and reconcile office supplies and services, ensuring cost-efficiency and timely procurement.

• Technical & Software Skills:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

• Basic working knowledge of Tally (preferred but not mandatory).

• Utilize email and calendar systems for scheduling and communication.

• Inter-Departmental Communication:

• Facilitate clear and timely communication between departments.

• Support in organizing cross-departmental meetings and sharing updates.

Qualifications:

• Bachelor's degree or equivalent experience in Office Administration, Business Management, or related field.

• 1–3 years of relevant experience in a similar administrative or coordinator role.

• Strong interpersonal and communication skills (both verbal and written).

• Excellent organizational and time-management abilities.

• Ability to multitask and work in a fast-paced environment with attention to detail.

• Knowledge of basic accounting or inventory systems is a plus.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.