Back Office Coordinator

1. Project Planning & Coordination

• Assist the Project Manager in planning, scheduling, and executing projects

• Coordinate between departments, vendors, contractors, and clients

• Ensure project activities are aligned with timelines and objectives

2. Documentation & Reporting

• Prepare and maintain project documentation, reports, and records

• Track project progress and prepare daily/weekly status reports

• Maintain MOM (Minutes of Meeting), drawings, approvals, and correspondence

3. Scheduling & Follow-ups

• Monitor project schedules and milestones

• Follow up with internal teams and external stakeholders for task completion

• Identify delays and inform the Project Manager proactively

4. Communication & Meetings

• Organize and coordinate project meetings

• Communicate project updates to stakeholders

• Act as a point of contact for project-related communication

5. Resource & Material Coordination

• Coordinate manpower, materials, and equipment as per project requirements

• Track material delivery and availability at the site or plant

• Support procurement and inventory planning

6. Quality, Safety & Compliance

• Ensure work is carried out as per quality standards and project specifications

• Support safety compliance and documentation

• Assist in audits, inspections, and regulatory compliance

7. Cost & Budget Support

• Assist in tracking project expenses and budgets

• Support billing, invoicing, and cost control activities

• Maintain records for variations and additional works

8. Client & Vendor Coordination

• Coordinate with clients for approvals and clarifications

• Liaise with vendors and subcontractors

• Ensure timely submission of drawings, samples, and reports

9. Risk & Issue Management

• Identify potential risks and issues

• Escalate problems to the Project Manager

• Support corrective and preventive actions

10. Project Closure Support

• Assist in project handover documentation

• Support final reports, as-built drawings, and closure activities

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.