Back Office Coordinator

JOB DESCRIPTION

COMPANY BRIEF

WEBSITE

JOB TITLE

PROCESS COORDINATOR / EXECUTIVE ASSISTANT

DEPARTMENT

ADMINISTRATION

LOCATION

REPORTS TO

GENERAL JOB DESCRIPTION

The ideal candidate should have superior planning,organization,and communication skills with a knack for working under pressure and the ability to handle confidential and sensitive matters with discretion. You would be responsible for supporting the MD in carrying out his day to day operations.

DUTIES & RESPONSIBILITIES

1

Lead, manage and complete a broad variety of administrative tasks including managing dynamic calendars of appointments, completing expense reports, composing and preparing correspondence, arranging itineraries and agendas and compiling meeting documentation

2

Assess inquiries directed to the executive office, determine the proper course of action and delegate to the appropriate individual to manage

3

Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of MD

4

Ensure all projects/assignments are evaluated and presented to him in a summarized manner and aid in making sound business decisions.

5

Provide a bridge for smooth communication between the executive office and other departments, demonstrating leadership and empathy to foster credibility, trust, and support with staff

6

Edit and complete drafts for written communications to stakeholders

7

Research, prioritize, and follow up on incoming issues and concerns addressed to the MD including those of a sensitive and confidential nature

8

Prioritize conflicting requests and handle matters within scope proactively

9

Create, edit, and maintain communications such as reports and presentations

10

Exercise discretion and judgment with respect to matters of significance within the scope of responsibility affecting the Management

KNOWLEDGE & EXPERIENCE

1

MCom Graduate - Fresher or Experienced

2

Tech savvy with excellent computer skills (Advanced Microsoft Office, VC tools, etc.)

3

Strong organizational and problem-solving skills with impeccable multi-tasking abilities

4

Friendly and professional demeanor

5

Ability to communicate clearly and focus on results; positive and professional disposition in every situation

SKILLS & ABILITIES

1

Good Communication Skills - verbal and written - Gujarati, English, Hindi

2

Very Strong Follow Up Skills

3

Organised & Able To Prioritise Work Load

4

Self - Starter

5

Problem Solving Skills

6

Good Time Management Skills

WORKING CONDITIONS

WORK ENVIRONMENT

DESCRIBE THE POSITIVITY AND GROWTH ASPECTS THAT YOUR COMPANY WOULD BE PROVIDING

HOURS / SHIFTS

9:30AM to 6:30PM

• It is a Full Time Back Office / Data Entry job for candidates with 3 - 6+ years Experience.