Back Office Assistant

Responsibilities:

• Inventory Management:

  • Monitor and manage inventory levels, ensuring adequate stock is maintained at all times.

  • Execute regular inventory audits and reconciliation to prevent stock discrepancies.

  • Process orders and track shipments, coordinating with suppliers when necessary.

  • Maintain an organized inventory database and update records in a timely manner.

• Bookkeeping:

  • Assist in managing financial records, including accounts payable and receivable.

  • Prepare and process invoices and receipts, ensuring accuracy in financial documentation.

  • Maintain the general ledger and assist in monthly and year-end closing activities.

  • Support the preparation of financial statements and reports.

• Excel Proficiency:

  • Utilize Excel for data entry, financial analysis, and to create reports and charts.

  • Develop and maintain spreadsheets that track inventory and financial data.

  • Analyze trends and provide insights to improve operational efficiency.

• Taxation and Compliance (Preferred):

  • Assist in preparing tax documents and ensure compliance with relevant tax laws and regulations.

  • Maintain awareness of updates to tax legislation and compliance requirements.

  • Collaborate with external accountants as needed to support financial reporting and tax submissions.

• General Administrative Support:

  • Provide general administrative support to the office, including handling correspondence and managing schedules.

  • Maintain filing systems and ensure all documents are organized and accessible.

  • Assist with various ad-hoc tasks and projects as required.

Qualifications:

• Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.

• Strong experience in inventory management and bookkeeping.

• Proficient in Microsoft Excel; familiarity with other Microsoft Office applications is a plus.

• Basic knowledge of taxation and compliance regulations is preferred.

• Excellent organizational skills and attention to detail.

• Strong communication skills, both verbal and written.

• Ability to work independently as well as part of a team.

• High level of integrity and professionalism in handling sensitive information.

Education:

• High school diploma required; an associate degree in finance, accounting, or a related field is a plus.

• Relevant certifications in bookkeeping or office administration are desirable.

• It is a Full Time Back Office / Data Entry job for candidates with Freshers.