Back Office Assistant

We are looking for a Office Assistant to join our team Energydesk Private Limited. The role involves managing and updating information accurately and efficiently, supporting key data management processes, and performing various administrative tasks.

Duties of an Office Assistant

1. Travel Bookings and Arrangements

   • Coordinate and book travel for employees including flights, trains, hotels, and local transport.

   • Ensure all bookings are cost-effective and comply with the company’s travel policies.

   • Maintain a travel calendar and inform employees of their schedules.

   • Track and share travel itineraries and confirmations.

2. Attendance Management

   • Monitor and record daily attendance of employees.

   • Maintain accurate records of leaves, late entries, and absences.

   • Assist HR or management in compiling monthly attendance reports.

   • Follow up with employees for missing or incorrect attendance entries.

3. Travel Report Checking

   • Collect and review travel expense reports submitted by employees.

   • Verify bills, tickets, and receipts against approved travel plans.

   • Ensure accuracy and compliance with company reimbursement policies.

   • Forward approved reports to the accounts or HR department for processing.

4. Documentation and Filing

   • Maintain organized and up-to-date physical and digital filing systems.

   • File contracts, reports, letters, invoices, and other important documents.

   • Retrieve documents as needed by staff or management.

   • Ensure confidentiality and security of sensitive information.

5. Email and Communication Management

   • Draft, send, and respond to routine business emails.

   • Forward important communications to the appropriate team members.

   • Maintain mailing lists and assist with official announcements.

   • Schedule meetings and share meeting invites or reminders as required.

6. Administrative Support

   • Handle routine office tasks such as photocopying, scanning, and printing.

   • Maintain inventory of office supplies and raise requisitions when required.

   • Assist in coordinating internal events, meetings, and training sessions.

   • Greet and assist visitors and direct them to the appropriate departments.

7. Record Keeping and Reporting

   • Maintain records of courier dispatches, inward and outward communication logs.

   • Prepare and submit periodic administrative reports to management.

   • Support in maintaining compliance and audit records.

8. Support to Other Departments

   • Provide clerical support to departments such as HR, Accounts, and Sales.

   • Assist in data entry, spreadsheet management, and basic reporting.

Job Requirements:

The minimum qualification for this role is Graduate in any field with experience of 1 year. The role requires excellent attention to detail, a high level of accuracy, strong organizational skills, and the ability to manage multiple tasks efficiently. Candidates must be open to a 5 Days during the Day shift.

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 6 months of experience.

More about this Back Office Assistant job

1. What is the eligibility criteria to apply for this Back Office Assistant job?
   Ans: The candidate should be Graduate and above and above with 0 - 6 months of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹8000 - ₹10000 per month that depends on your interview. It's a Full Time job in Pune.
3. How many working days are there for this Back Office Assistant job?
   Ans: This Back Office Assistant job will have 5 working days.
4. Are there any charges applicable while applying or joining this Back Office Assistant job?
   Ans: No, there is no fee applicable for applying this Back Office Assistant job and during the employment with the company, i.e., ENERGY DESK PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Assistant role?
   Ans: There is an immediate opening of 1 Back Office Assistant at ENERGY DESK PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Assistant job?
   Ans: This Back Office Assistant job has 10:00 AM - 06:00 PM timing.