Back Office Assistant

Job description

We are seeking a dynamic and professional Office Assistant to oversee operations and ensure the smooth day-to-day running of our office. You will be the face of our organization, welcoming visitors, coordinating office administration, and maintaining a professional and efficient workspace.

In addition to office management, you will also provide secondary support to the CEO, helping manage their calendar and communications when required.

Key Responsibilities:

Primary Responsibilities Office Administration:

• Serve as the first point of contact for visitors, clients, and vendors with a warm and professional approach.

• Manage all incoming calls, emails, and front-desk correspondence.

• Coordinate office supplies management, including inventory tracking and vendor liaison.

• Oversee courier and delivery services, maintaining timely records.

• Maintain office operations by assisting in facilities management, liaising with building management, vendors, and service providers.

• Organize and support internal events, office meetings, and team activities.

Secondary Responsibilities — CEO Executive Support:

• Assist in managing and coordinating the CEO’s calendar, scheduling meetings, and organizing travel.

• Act as a communication bridge between the CEO and internal/external stakeholders when needed.

• Help prepare simple communications, follow-ups, or reports as required by the CEO.

• Remind the CEO about key deadlines, meetings, and pending tasks when necessary.

• Manage and coordinate the MD's calendar, appointments, meetings.

• Coordinate with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.

• Provide administrative and strategic support in planning and decision-making.

• Prepare reports, presentations, agendas, minutes, and other documents as needed.

• Assist in developing policies and procedures pertaining to office administration matters.

• Manage daily reports and proposals.

• Assist in organizing conferences, seminars and other events as directed by the Executives.

• Schedule appointments for executives with external parties such as vendors or suppliers.

• Social Media & Online Presence: Manage all social media handles, keeping the MD informed and updated.

• Act as the point of contact between the MD and internal/external stakeholders.

• Organize and maintain confidential documents, reports, and records efficiently.

• Assist in drafting, reviewing, and formatting business correspondence and presentations.

• Follow up on action items with internal teams and ensure timely updates to the MD.

• Handle confidential and sensitive information with discretion and integrity.

• Accompany the MD during site visits, client meetings, and vendor interactions when required.

Skills & Qualifications:

• 2–4 years of experience in office administration, or a similar administrative support role.

• Proficiency in English (spoken and written) is mandatory.

• Excellent organizational and multitasking skills with attention to detail.

• Strong organizational and time-management abilities.

• Tech-savvy: MS Office, Email Drafting, Google Workspace, Calendar Management.

• Professional attitude, presentable, and highly reliable.

• Ability to multitask and handle pressure in a fast-paced environment.

• Discreet, loyal, and committed to long-term association.

• Professional demeanor with strong interpersonal and communication skills.

• Ability to work independently, proactively solve problems, and maintain confidentiality.

• Bachelor's degree preferred.

What We Offer:

• A dynamic and supportive work environment.

• Exposure to working closely with leadership and across teams.

• Competitive salary and performance bonuses.

• Professional development and learning opportunities.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 6 years of experience.

More about this Back Office Assistant job

1. What is the eligibility criteria to apply for this Back Office Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 6 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹45000 per month that depends on your interview. It's a Full Time job in Delhi.
3. How many working days are there for this Back Office Assistant job?
   Ans: This Back Office Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Back Office Assistant job?
   Ans: No, there is no fee applicable for applying this Back Office Assistant job and during the employment with the company, i.e., CHEEKU TECHNOLOGIES.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Assistant role?
   Ans: There is an immediate opening of 1 Back Office Assistant at CHEEKU TECHNOLOGIES
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Assistant job?
   Ans: This Back Office Assistant job has 10:00 AM - 07:00 PM timing.