Back Office Assistant

An HR Receptionist's job combines traditional receptionist duties like managing visitors, calls, and mail with HR-specific support, including assisting with applicant screening, scheduling interviews, maintaining confidential employee information, and supporting HR initiatives to ensure smooth HR operations and a positive first impression for both external and internal stakeholders. Key skills include excellent communication, organization, multitasking, and proficiency with office software, with a high school diploma and previous experience in front-desk or HR support roles being common requirements.

Responsibilities

Visitor & Communication Management:

Greet and direct visitors, manage visitor sign-ins and security, answer and forward phone calls, and handle incoming mail and deliveries.

Administrative Support:

Maintain organized reception and shared areas, schedule meetings, manage calendars, and handle general office tasks like filing and data entry.

HR Support:

Assist with HR-related tasks such as screening initial applicant inquiries, scheduling interviews, and managing confidential HR information and databases.

Office & Supply Management:

Monitor and restock office supplies, manage office equipment, and ensure the overall tidiness and presentation of the reception area.

Technology & Systems:

Operate and maintain office equipment and multi-line telephone systems, and potentially assist with basic technology troubleshooting.

Skills & Qualifications

Soft Skills:

Excellent verbal and written communication, strong organizational and multitasking abilities, professionalism, discretion with confidential data, and a customer-service orientation.

Technical Skills:

Proficiency with the Microsoft Office Suite (Word, Excel, Outlook) and experience with office equipment (printers, fax machines).

Education & Experience:

A high school diploma or equivalent is typically required. Proven experience as a receptionist, in a front-desk role, or in administrative support is beneficial, according to WeCP.

Key Qualities

Professionalism:

Presenting a welcoming and professional image for the company, says Foundit.in.

Organizational Prowess:

Maintaining order in the reception area and managing multiple administrative tasks simultaneously.

Communication Skills:

Clearly relaying information and ensuring effective communication between departments and with visitors.

Discretion:

Handling sensitive employee and company information with confidentiality.

• It is a Full Time Back Office / Data Entry job for candidates with Freshers.

More about this Back Office Assistant job

1. What is the eligibility criteria to apply for this Back Office Assistant job?
   Ans: The candidate should be All Education levels and above with Freshers of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹16000 - ₹26000 per month that depends on your interview. It's a Full Time job in Delhi.
3. How many working days are there for this Back Office Assistant job?
   Ans: This Back Office Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Back Office Assistant job?
   Ans: No, there is no fee applicable for applying this Back Office Assistant job and during the employment with the company, i.e., CAREER WIZARD CONSULTANCY.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Back Office Assistant role?
   Ans: There is an immediate opening of 2 Back Office Assistant at CAREER WIZARD CONSULTANCY
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Back Office Assistant job?
   Ans: This Back Office Assistant job has 09:00 सुबह - 06:00 शाम timing.