Administrative Assistant

Industry: Medical Devices & Rapid Test Card Manufacturing

Experience: 1–3 Years

Location: Netaji Subhash Place

Department: Business Development / Procurement

Company: Astam Diagnostics

Job Summary

We are looking for a proactive and detail-oriented Tender Executive with experience in handling

government tenders and GeM portal activities, preferably in the medical devices or diagnostics

sector. The role involves end-to-end tender documentation, portal filings, and assisting the Tender

Manager in all tender-related and GeM activities for medical devices and rapid diagnostic test

cards.

Key Responsibilities

• Identify and monitor government tenders related to medical devices, IVD kits, and rapid test

cards from GeM, CPPP, and state e-procurement portals

• Prepare, compile, and submit complete tender documents (technical & commercial) as per

tender requirements

• Upload bids, certificates, and compliance documents on government portals and GeM within

deadlines

• Ensure compliance with regulatory and tender requirements such as CDSCO, ISO 13485,

GMP, CE, BIS, and other applicable certifications

• Assist the Manager in tender evaluation, bid strategy, pricing coordination, and

documentation review

• Coordinate with production, QA/RA, accounts, and logistics teams for technical details and

statutory documents

• Handle pre-bid meetings, raise queries, track corrigenda, and manage tender amendments

• Maintain detailed records of tenders submitted, bid status, results, and awarded contracts

• Support GeM activities including product listing, catalogue management, BOQ bids, reverse

auctions, order acceptance, and delivery tracking

• Assist in post-tender activities such as performance bank guarantees (PBG), agreement

execution, and compliance submissions

Required Skills & Qualifications

• Bachelor’s degree in any discipline (Science / Commerce / Business Administration

preferred)

• 1–3 years of experience in government tenders and GeM portal handling• Prior experience in medical devices, diagnostics, pharma, or healthcare industry is preferred

• Strong knowledge of GeM portal, CPPP, and state government tender portals

• Good understanding of medical device tender documentation and regulatory compliance

• Proficiency in MS Office, PDF documentation, and online portal uploads

• High attention to detail, ability to work under pressure, and meet strict deadlines

• Good communication and coordination

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.