Admin Executive

We are looking for a Admin Executive to join our team at Best Practice Washrooms Private Limited. This role involves managing essential data processes, ensuring accuracy and providing administrative support. Get ₹20000 - ₹30000 salary along with career growth opportunities in a collaborative environment.

Front Desk and Administration:
Monitors and ensures compliance with all guidelines for operations.

ü  Answering all the calls and transferring it to the respective extension.

ü  Keeping track of the incoming and outgoing couriers, parcels and update the register accordingly.
Keep a record of the stationery ordered and cross check the bill at the end of the month

ü  Maintain the attendance register for employees and ensure that it is signed on a daily basis.

ü  Monitoring peons & office boys and assigning them outdoor work

ü  Maintaining a database of all the vendors.

ü  Handling issues related to repairs and replacement of any assets in the office as soon as them being brought to your notice.

ü  Co-ordinate with vendors and technicians to ensure the issue is resolved.

ü  Settling the bills by taking the invoice and giving it to the accounts dept for clearance.

ü  Arrange for bouquets/cakes & greeting cards for monthly birthdays or on any occasion as required.

ü  Forward the attendance list including leave record of all the employees at the end of every month to the HR Dept.

ü  Ensure statutory compliance is processed (renewals of Shops & Establishment Act, Rent Agreement, and annual AMC of all the assets.

ü  Emailing soft copy of agreements to Branch.

ü  House Keeping:

ü  Supervising the general maintenance of the office including the work area, meeting rooms, washrooms and pantry and keeping office clutter free.

ü  Ensure all the areas are clean including lobby, corridors, and floors and take corrective steps if not done properly.

ü  Ensuring the washrooms are clean and the tissue rolls, liquid soap replaced on regular basis.

ü  Ensure the pantry is maintained, kept clean and the supply of groceries is properly maintained.

MIS & Reports:

ü  Maintain the attendance register, incoming – outgoing courier register, register of candidates who walk-inn for interviews.

ü  Maintain excel sheet of stationary inventory and utilized.

ü  Records of employees not swiping the card for the day or who have forgotten it. Email has to be sent to the HR with the details of these employees.

ü  Overseeing and participating in the preparation, processing, indexing, sorting, recording and filing variety of records and reports.

Refill Management System:

ü  To update RMS.

ü  Checking tracking numbers in RMS.

ü  Get approval from accounts & stores for COF.

ü  Preparing next day’s refill due list every day for cycle wise refilling.

ü  Calling outright clients to confirm the refilling and FTU clients for paper and soap.

ü  Preparing daily refill list for order received through mails and phone calls.

ü  Updating installation report on daily basis with the help of operation report for next refilling date.

ü  Filling up New Client order forms for new orders.

ü  Doing sale entries of the new installation in RMS.

ü  Checking the pending list, due to stock or Payment outstanding on daily basis once payment or stock comes updating in the refilling due list.

ü  Daily Client booking.

ü  Handling Client complaints call.

Other Duties:

ü  To respond to inquiries from the customers and provide information about the organization.

ü  To sort mails, collect and distribute parcels.

ü  Verify and renew all statutory compliances, including agreements.

ü  Supervising Accounts, Operations, Dispatch and the entire Branch.

ü  Checking the physical stock and signing the stock verification report every month along with the Stores person.

JOB SKILLS:

ü  MS Office

ü  Well aware about Statutory Compliance.

Job Requirements:

The minimum qualification for this role is Graduate and 1 - 2 years of experience. The position requires strong organizational skills, attention to detail and the ability to handle multiple tasks.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 2 years of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be Graduate and above and above with 1 - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹30000 per month that depends on your interview. It's a Full Time job in Kochi.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., Best Practice Washrooms Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 1 Admin Executive at Best Practice Washrooms Private Limited
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 09:30 AM - 06:00 PM timing.