Billing Engineer

The Billing Engineer is responsible for preparing, verifying, and managing project billing, measurements, quantity take-offs, and payment documentation for interior fit-out projects. The role ensures accurate client billing, subcontractor payment certification, variation management, and cost tracking while maintaining compliance with contract terms and project timelines.

Key Responsibilities

Client Billing

• Prepare and submit monthly client running account (RA) bills and final bills in accordance with contract requirements.

• Measure completed work jointly with clients, consultants, and project teams.

• Ensure timely submission of invoices supported by measurement sheets, work progress records, and required documentation.

• Follow up on invoice approvals, certifications, and payment collections.

Quantity Measurement & Verification

• Prepare quantity take-offs from approved drawings and site measurements.

• Verify executed quantities for civil, architectural, MEP, joinery, ceiling, flooring, painting, glazing, and finishing works.

• Maintain accurate measurement records for billing purposes.

• Reconcile billed quantities with executed work.

Subcontractor Billing

• Review and certify subcontractor RA bills and final bills.

• Verify subcontractor measurements against site progress and contract quantities.

• Process payment recommendations in line with contractual terms and project progress.

• Monitor subcontractor work completion and ensure supporting documentation is complete.

Variations & Claims

• Identify additional works and prepare variation orders.

• Prepare quantity calculations and supporting documents for variation claims.

• Maintain records of approved and pending variations.

• Coordinate with project and commercial teams for timely approval of change orders.

Cost Monitoring

• Track project quantities, billing status, and payment milestones.

• Assist in monitoring project budgets and commercial performance.

• Prepare billing forecasts and cash flow updates.

• Highlight commercial risks and billing discrepancies to management.

Documentation & Reporting

• Maintain billing registers, measurement books, BOQs, and payment records.

• Prepare weekly and monthly billing status reports.

• Ensure all commercial documentation is properly filed and readily available for audits.

• Support project close-out with final accounts and documentation.

Qualifications

• Bachelor's Degree or Diploma in Civil Engineering, Quantity Surveying, Construction Management, or a related discipline.

Experience

• 3–6 years of experience as a Billing Engineer in interior fit-out, commercial, retail, hospitality, or office projects.

• Experience in client billing, subcontractor billing, quantity surveying, and contract administration.

• Familiarity with item-rate, lump-sum, and BOQ-based contracts.

Technical Skills

• Strong knowledge of quantity take-offs, billing procedures, and measurement standards.

• Ability to read and interpret construction drawings and specifications.

• Proficiency in Microsoft Excel and Microsoft Office.

• Experience with AutoCAD for quantity verification.

• Knowledge of ERP or project management software (such as SAP, Oracle, or equivalent) is an advantage.

Soft Skills

• Strong analytical and numerical skills.

• High attention to detail and accuracy.

• Effective communication and coordination skills.

• Good negotiation and problem-solving abilities.

• Ability to manage multiple deadlines in a fast-paced project environment.

Key Performance Indicators (KPIs)

• Timely submission of client RA bills and final bills.

• Accuracy of quantity measurements and billing.

• Timely certification and processing of subcontractor bills.

• Effective management of variation orders and commercial claims.

• Billing-to-collection cycle time.

• Accuracy of commercial documentation and reporting.

• Support for achieving project budget and cash flow targets.

• It is a Full Time Architect / Interior Designer job for candidates with 4 - 5 years of experience.