Senior Accountant

Job Description – Senior Accountant (QSR Industry)

Department: Finance & Accounts
Designation: Senior Accountant
Industry: Quick Service Restaurant (QSR) / Food & Beverage
Experience: 5–8 years (preferred)
Qualification: B.Com / M.Com / CA Inter or equivalent
Reporting To: Finance Manager / Financial Controller

Job Summary

The Senior Accountant will be responsible for managing accounting operations, financial reporting, statutory compliance, outlet-level reconciliations, and cost control across multiple QSR outlets. The role requires strong knowledge of GST, TDS, inventory accounting, vendor management, and restaurant sales reconciliation to ensure accurate financial records and timely reporting.

Key Responsibilities

1. Accounting & Financial Reporting

• Manage day-to-day accounting operations and maintain accurate books of accounts.

• Handle general ledger accounting, journal entries, accruals, provisions, and prepaid expenses.

• Prepare monthly, quarterly, and annual financial statements, including P&L, balance sheet, and cash flow reports.

• Perform month-end and year-end closing activities within agreed timelines.

• Prepare outlet-wise and consolidated MIS reports for management review.

2. QSR Sales & Revenue Reconciliation

• Reconcile daily sales from POS systems with cash, UPI, card transactions, and bank settlements.

• Reconcile sales from online food delivery platforms such as Swiggy and Zomato.

• Investigate sales discrepancies, refunds, discounts, cancellations, and settlement differences.

• Verify revenue recognition and ensure accurate recording of sales, taxes, and commissions.

• Monitor cash deposits and ensure timely reconciliation of outlet collections.

3. Accounts Payable & Vendor Management

• Verify supplier invoices, purchase orders, goods receipt notes, and supporting documents.

• Manage vendor payments, outstanding balances, credit periods, and statement reconciliations.

• Ensure accurate accounting of food ingredients, packaging materials, consumables, rent, utilities, and other operating expenses.

• Monitor payment schedules and support working capital management.

4. Inventory & Cost Control

• Reconcile inventory records with physical stock reports from outlets and warehouses.

• Monitor food cost, packaging cost, wastage, stock transfers, and inventory adjustments.

• Analyze food cost percentages and investigate variances between actual and standard costs.

• Support monthly stock counts and identify potential inventory losses or process gaps.

• Prepare cost variance reports and recommend corrective actions to improve outlet profitability.

5. Statutory Compliance & Taxation

• Ensure timely and accurate GST accounting, reconciliations, and return-filing coordination.

• Manage TDS calculations, deductions, payments, returns, and related documentation.

• Coordinate applicable PF, ESI, professional tax, and other statutory compliance activities.

• Maintain proper documentation for tax assessments and statutory audits.

6. Banking, Payroll & Internal Controls

• Perform bank reconciliations and monitor cash flow.

• Coordinate payroll accounting, salary provisions, reimbursements, and statutory deductions.

• Maintain petty cash records and verify outlet expenses.

• Establish and monitor internal financial controls for sales, purchases, inventory, and payments.

• Identify accounting discrepancies, control weaknesses, and opportunities for process improvement.

7. Audit & Team Coordination

• Coordinate internal, statutory, and tax audits and provide supporting schedules.

• Maintain organized financial records and audit documentation.

• Supervise junior accountants and review their work for accuracy.

• Coordinate with outlet managers, procurement, operations, HR, and senior management.

• Support annual budgeting, forecasting, and outlet profitability analysis.

Required Skills & Competencies

• Strong knowledge of accounting principles and financial reporting.

• Practical experience in GST, TDS, bank reconciliation, and month-end closing.

• Experience with multi-outlet restaurant, QSR, retail, or F&B accounting.

• Proficiency in Tally Prime, SAP, Oracle, Zoho Books, or similar accounting software.

• Advanced MS Excel skills, including PivotTables, XLOOKUP/VLOOKUP, and data analysis.

• Familiarity with POS systems, online food delivery settlements, and inventory management.

• Strong analytical, problem-solving, communication, and team-management skills.

Key Performance Indicators (KPIs)

• Timely monthly financial closure and MIS submission.

• Accuracy of outlet-wise sales and bank reconciliations.

• Timely vendor payments and resolution of outstanding balances.

• Accuracy of inventory valuation and food cost reporting.

• Timely statutory compliance and tax reconciliations.

• Reduction in unexplained cash, sales, and inventory variances.

• Improved financial controls and outlet-level profitability reporting.

Preferred Experience

Candidates with hands-on experience in multi-location QSR operations, food cost analysis, POS reconciliation, online delivery platform settlements, and restaurant inventory accounting will be preferred.

• It is a Full Time Accountant job for candidates with 6+ years of experience.