Purchase Executive

A. Purchase Requisition Handling

• Receive purchase requisitions from Stores / Production / Management.

• Verify requirement, quantity, and urgency.

• Check existing stock before initiating purchase.

• Obtain necessary approvals before placing orders.

B. Vendor Management

• Identify and maintain approved vendor list.

• Obtain quotations from multiple vendors wherever possible.

• Compare quotations based on price, quality, delivery, and payment terms.

• Negotiate rates and delivery schedules as per company guidelines.

• Maintain vendor contact details and performance records.

C. Purchase Order (PO) Processing

• Prepare Purchase Orders with complete details:

  • Material description and specification

  • Quantity and rate

  • GST details

  • Delivery schedule

  • Payment terms

• Get PO approved by authorized signatory.

• Issue PO to vendor and obtain confirmation.

• Share PO copy with Stores and Accounts.

D. Follow-up & Delivery Coordination

• Follow up with vendors for timely delivery of materials.

• Coordinate with Stores for material receipt status.

• Expedite critical or urgent materials.

• Inform management of any delivery delays.

E. Rework, Rejection & Replacement Coordination

• Coordinate with Stores and Quality for rejected or rework materials.

• Communicate rejection details to vendors.

• Arrange return, rework, or replacement of materials.

• Follow up for credit notes, replacements, or revised delivery.

• Maintain proper records of rework and rejection cases.

F. Coordination with Accounts

• Share PO details for booking liabilities.

• Coordinate for bill verification and payment processing.

• Ensure vendor invoices match PO terms.

• Assist in resolving billing or GST discrepancies.

5. Daily Responsibilities

• Process approved purchase requisitions.

• Follow up with vendors for deliveries.

• Coordinate with Stores on material status.

• It is a Full Time Accountant job for candidates with 0 - 1 years of experience.