Operation Executive

Job Description – Operations Executive

Job Title: Operations Executive
Location: Bhiwandi, Maharashtra
Working Hours: 11:00 AM – 8:00 PM
Weekly Off: Friday
Experience: 1–2 Years
Salary: ₹18,000 – ₹25,000 per month

Job Summary

We are looking for a detail-oriented and proactive Operations Executive to manage day-to-day operational activities, including invoicing, e-Invoice (IRP), e-Way Bill generation, production scheduling, order coordination, and documentation.

The ideal candidate should have a basic understanding of GST compliance, production planning, invoicing, and Excel, along with strong organizational, communication, and coordination skills.

Key Responsibilities

• Generate customer invoices accurately and within defined timelines through the ERP system.

• Create and process e-Invoices (IRP) as per GST regulations.

• Generate e-Way Bills for dispatches and ensure statutory compliance.

• Coordinate with the production team for effective production planning and scheduling.

• Monitor customer orders to ensure timely production, dispatch, and delivery.

• Coordinate with Stores, Logistics, Sales, and Accounts teams for smooth order processing.

• Verify customer purchase orders and ensure accurate billing before dispatch.

• Maintain records of invoices, e-Invoices, e-Way Bills, dispatch documents, and production schedules.

• Resolve invoice, documentation, and dispatch-related issues promptly.

• Prepare and maintain daily, weekly, and monthly MIS reports.

• Ensure compliance with company policies, GST regulations, and operational procedures.

• Follow up with relevant departments to ensure timely completion of operational activities.

Required Skills

• Knowledge of GST, e-Invoice (IRP), and e-Way Bill processes.

• Basic understanding of production planning and scheduling.

• Good knowledge of Microsoft Excel, including VLOOKUP, Pivot Tables, and basic formulas.

• Strong attention to detail and accuracy.

• Good analytical, organizational, and problem-solving skills.

• Strong communication and coordination abilities.

• Ability to manage multiple tasks and work within deadlines.

• Proactive approach to resolving operational issues.

• Ability to work effectively with cross-functional teams.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Operations Management, or a related field.

• 1–2 years of experience in operations, invoicing, production coordination, or a similar role.

• Experience in a manufacturing organization will be an added advantage.

Key Performance Indicators (KPIs)

• Timely and accurate invoice generation.

• Error-free e-Invoice and e-Way Bill generation.

• Timely production scheduling and order fulfillment.

• Compliance with GST and statutory requirements.

• Reduction in invoice, documentation, and dispatch errors.

• Timely and accurate submission of MIS reports.

What We Offer

• Salary: ₹18,000 – ₹25,000 per month, based on experience and skills.

• Hands-on exposure to operations, production planning, invoicing, and GST compliance.

• Opportunity to work in a growing manufacturing organization.

• Professional and collaborative work environment.

• Opportunities for learning and career growth.

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.