Lease Analyst

Analyst - Abstractions JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Title Lease Analyst Business unit Location JBS Lease Administration Gurgaon Position Goals A subject matter expert in the required domain with lease admin process and best practice experience, who strives to deliver outstanding customer service thereby abstracting accurate data. A person with excellent interpersonal skills to operate as a pro-active member of a small core team with demonstrated ability of prioritizing work within tight operational deadlines. Reporting to Assistant Manager / Senior Lease Analyst (Team Lead) Key stakeholders Internal Stake Holders Direct reports Nil Duties & responsibilities Ø Liaise with internal parties to obtain appropriate lease documentation Ø Manage document workflow to ensure team responsibilities are completed in a timely manner Ø Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required Ø To abstract critical and key information from leases and other contract documentation; Ø To transfer or abstract information into various lease and portfolio database systems; Ø To Cross Check and verify Abstracts and System Data; Ø To verify and review System Reports and System Data for Accuracy and Completeness; Ø To perform Lease Document Matching and Review for completeness to be able to Abstract; Ø Accurately record Lease Documents information into Master Document Control Log / Document Trackers Ø Work closely with internal Stakeholders to resolve Document/Abstraction related queries Ø Review landlord invoices to ensure adherence to lease requirement Ø Prepare area, cost-schedule and events variance reports for validation projects Ø Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies Other responsibilities may include; Ø Assisting with Database Report preparation and circulation; Ø Provide monthly standard and/or adhoc reports according to agreed reporting calendar within a timely and accurate manner Ø Sourcing documents and portfolio information; Ø Recording received documentation and information; Ø Identifying queries, data gaps and missing information; Ø Work closely with the Compliance Team to remediate any Audit Anomalies; Ø To perform Compliance Required Activities Performance objectives Ø Ensure the agreed KPI’s (Productivity, Quality and Turn Around Time) are met; Ø Where Database Reporting is to be done; ensure the agreed Reporting KPI’s are met Ø Provide excellent service to Internal Stake Holders Key skills Ø Sound computer skills in Microsoft Office (MS Excel, Outlook) Ø Excellent Typing speed will be preferred Ø Must have an excellent command and be highly proficient in spoken and written English, Ø Strong organizational and interpersonal skills Ø Prioritise work within tight operational deadlines Ø Flexibility/Adaptability: Readiness to change, receptivity to new ideas Ø Should be able to deal with day to day stress and effectively manage self and other emotions Ø Able to provide solutions and strategies for client needs and concerns when required Ø Attention to details, high on Workplace Ethics and Integrity Ø Innovative thinking Ø Interest in Reading, strong comprehension and paraphrasing skills Ø Self-motivated and a strong team player Employee specification Ø University Graduate (Law degree will be preferred) Ø 0-3 years relevant/corporate work experience Ø Equivalent work experience in Lease Administration will be preferred Ø Knowledge of real estate leases would be an added advantage Location: On-site –Gurugram, HR Scheduled Weekly Hours: 40 Job Tags: JBS If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. 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