Executive – Accounts & Administration

Key Responsibilities

Accounts & Finance

• Maintain day-to-day accounting records in Tally/Zoho Books or equivalent accounting software.

• Generate sales invoices, purchase entries, credit notes, and payment vouchers.

• Track receivables and follow up with clients for outstanding payments.

• Process vendor payments and maintain payment schedules.

• Reconcile bank accounts, GST records, and ledger balances.

• Maintain project-wise expense tracking and reporting.

• Assist management in monthly MIS and financial reporting.

• Coordinate with Chartered Accountant for accounting finalization and audits.

GST, Taxation & Compliance

• Support GST filing preparation and reconciliation.

• Maintain records for TDS deductions and payments.

• Coordinate with external consultants for statutory compliance.

• Maintain documentation related to company filings, contracts, and agreements.

Procurement & Vendor Management

• Raise purchase orders and maintain procurement records.

• Coordinate with vendors for quotations, deliveries, and invoices.

• Track inventory and office assets.

• Maintain vendor database and payment status.

Administration

• Handle office administration and vendor coordination.

• Manage travel bookings, accommodation, and logistics for employees.

• Maintain employee attendance and leave records.

• Coordinate courier, documentation, and office supplies.

• Support HR activities such as onboarding and employee documentation.

Documentation & Reporting

• Maintain organized digital and physical records.

• Prepare spreadsheets, reports, and presentations as required.

• Support project teams in documentation and administrative tasks.

Required Qualifications

• Bachelor's Degree in Commerce (B.Com), Finance, Accounting, Business Administration, or related field.

• 2–5 years of experience in Accounts and Administration.

• Good knowledge of Tally Prime, GST, TDS, and MS Excel.

• Familiarity with Zoho Books or similar accounting software is preferred.

• Strong organizational and documentation skills.

• Good verbal and written communication skills.

Preferred Skills

• Advanced Excel (Pivot Tables, VLOOKUP, MIS Reports).

• Experience working with government projects, tenders, or service companies.

• Experience handling procurement and vendor management.

• Knowledge of MCA compliance documentation.

• Ability to work independently and manage multiple tasks.

• It is a Full Time Accountant job for candidates with 2 - 5 years of experience.