Accounts ERP executive/ MIS

Key Responsibilities

1. ERP System Operations

• Ensure smooth day-to-day functioning of the ERP system.

• Create, modify, and maintain master data (Items, BOM, Recipes, Vendors, Customers, Employees, etc.).

• Monitor ERP transactions and ensure data accuracy.

• Verify all entries before final submission.

2. User Support

• Provide ERP support to all departments including Production, Stores, Accounts, HR, Sales, Dispatch, and Purchase.

• Resolve ERP-related issues within the defined turnaround time.

• Coordinate with software vendors for technical issues beyond internal resolution.

• Conduct user training for new employees.

3. Data Accuracy & Validation

• Ensure all ERP data is complete, accurate, and up to date.

• Identify and correct duplicate or incorrect records.

• Perform daily data validation and reconciliation.

• Prevent unauthorized modifications or deletion of records.

4. Inventory Management Support

• Monitor stock movement through ERP.

• Verify Goods Receipt Notes (GRN), stock transfers, production entries, and dispatch records.

• Reconcile physical stock with ERP records.

• Investigate inventory discrepancies and submit reports.

5. Production Support

• Generate production orders in ERP.

• Update production completion records.

• Verify raw material consumption and finished goods entries.

• Maintain Bill of Materials (BOM) and recipe data.

6. Sales & Dispatch Support

• Create and process sales orders.

• Monitor dispatch status.

• Generate invoices and delivery challans as required.

• Coordinate with dispatch and logistics teams.

7. Purchase Support

• Process Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipts.

• Maintain supplier master records.

• Verify purchase transactions before posting.

8. Reporting

Prepare and submit:

• Daily ERP Activity Report

• Inventory Variance Report

• Production Report

• Sales Report

• Purchase Report

• Stock Movement Report

• User Activity Report

• Exception Report

• Management MIS Reports

9. Security & Confidentiality

• Maintain strict confidentiality of ERP data.

• Protect usernames, passwords, and system access credentials.

• Restrict ERP access to authorized personnel only.

• Immediately report any suspected data breach or unauthorized activity.

10. Compliance

• Follow company ERP SOPs and policies.

• Maintain complete audit trails.

• Ensure compliance with internal controls and statutory requirements.

• Support internal and external audits.

11. Documentation

• Maintain ERP process documentation.

• Update user manuals and SOPs.

• Record all ERP issues and resolutions.

12. Continuous Improvement

• Suggest ERP process improvements.

• Identify opportunities for automation.

• Assist in ERP upgrades, testing, and implementation of new modules.

Daily Checklist

• Login and verify ERP server status.

• Check pending transactions.

• Verify production entries.

• Verify stock transfers.

• Check sales orders.

• Check purchase entries.

• Verify inventory balances.

• Generate daily reports.

• Resolve user complaints.

• Back up required data (if assigned).

• Submit end-of-day ERP report.

Performance KPIs

• ERP Data Accuracy: ≥99%

• Issue Resolution Time as per SLA

• Report Submission: 100% on time

• Master Data Accuracy: 100%

• User Satisfaction

• Inventory Variance Reduction

• Zero Unauthorized Data Changes

• Audit Compliance

Code of Conduct

• Maintain complete confidentiality of company information.

• Do not share ERP credentials with anyone.

• Avoid unauthorized data changes.

• Follow management instructions.

• Maintain professional communication with all departments.

• Report system issues immediately.

• Ensure integrity, accuracy, and transparency in all ERP transactions.

Misconduct & Disciplinary Action

The following may result in disciplinary action, including suspension, termination, recovery of losses, and legal proceedings:

• Unauthorized modification or deletion of ERP data.

• Sharing login credentials or passwords.

• Data manipulation or fraudulent transactions.

• Misuse of ERP access rights.

• Intentional concealment of errors.

• Tampering with audit logs.

• Leakage of confidential business information.

• Negligence causing financial or operational loss.

• Violation of company policies or applicable laws.

• It is a Full Time Accountant job for candidates with 1 - 3 years of experience.